Payroll Time Tracking Analyst

English Job Description Below:

Objectif du poste :

En tant qu’analyste paie et gestion du temps, vous effectuerez des tâches relatives à l’analyse, l’exécution et le support des opérations de paie (par exemple, gestion des requêtes liées au suivi des heures, demandes concernant la paie, trop-perçus, traitement de la paie). Vous maintiendrez une stricte confidentialité concernant les dossiers des employés et les informations commerciales. Vous organiserez les tâches tout en examinant les travaux dans Workday Time Tracking. Des responsabilités autonomes sont attendues et vous pourrez être amené à travailler sur des missions spécialisées. Vous devrez garantir l’atteinte des objectifs individuels, tout en respectant les objectifs de la paie et en restant aligné sur les stratégies du centre de services.

Nature et périmètre :

L’analyste paie travaillera dans les domaines suivants :

Admissibilité / Responsabilité
Ce rôle est responsable du traitement précis et ponctuel des paies ainsi que de toutes les retenues obligatoires et des questions de conformité associées.
Le candidat doit :

Avoir une solide compréhension du processus complet de gestion de la paie. Ajouter de la valeur au processus en termes de corrections et d’efficacités. Être capable de respecter des délais stricts. Avoir une connaissance opérationnelle des taxes, contrôles et conformité. Posséder de solides compétences en communication et en service client.

Ce poste exige la gestion de plusieurs partenariats avec des fournisseurs et une communication efficace et professionnelle avec nos clients (les employés) de manière courtoise.

Responsabilités :

Gestion du suivi des heures

• Surveiller et valider les saisies des heures des employés dans Workday pour garantir leur exactitude et conformité avec les délais de paie.
• Examiner les absences de pointage, les pauses repas, les heures supplémentaires et les rapports d’exception avant la soumission de la paie.
• Faire un suivi auprès des employés ou des managers pour corriger les erreurs de saisie des heures avant la clôture de la paie.
• S’assurer que les soumissions d’heures respectent les réglementations internes et les lois du travail locales.
• Identifier et corriger les écarts dans la saisie des heures, les codes pays, ou les allocations des centres de coûts.
• Collaborer avec les managers et les RH pour garantir que toutes les approbations soient finalisées avant les coupures de paie.
• Réaliser des audits rétroactifs à chaque période de paie pour déterminer si les résultats rétroactifs doivent être approuvés ou annulés après validation de leur impact sur la paie.
• Effectuer des audits récurrents et des contrôles afin d'identifier et de résoudre proactivement les risques liés au suivi du temps, notamment :
  • Blocs d’heures non soumis.
  • Blocs d’heures non approuvés.
  • Blocs d’heures calculés manquants.
  • Vérification des modèles d'heures.
  • Validation des congés.
  • Rapports pour congé de longue durée.
  • Audits “absence de base''.
• Vérifier les nouveaux plannings pour garantir l’alignement des règles de temps et la précision des résultats calculés en aval.
• Soutenir les accords de négociation collective (CBA) du site STF applicables aux employés horaires et aux employés horaires exceptionnels, y compris surveiller et appuyer les mises à jour nécessaires des codes de rémunération et des règles, en cas de changement. Participer aux discussions entre les syndicats et les parties prenantes en français, selon les besoins.
• Participer, toutes les deux semaines, aux discussions du comité syndical pour examiner les cas des employés et fournir des actions de suivi ; faire office de liaison entre le comité syndical, les équipes chargées des avantages sociaux, les technologies relatives à la paie et les opérations de paie.
• Être responsable du soutien des activités de suivi des heures pour tous les employés horaires et horaires exceptionnels du Canada, dans le but de garantir un traitement de la paie précis.
• Assurer une supervision opérationnelle des processus liés au temps, effectuer des audits et validations, soutenir les révisions rétroactives, et collaborer avec des parties prenantes transversales pour résoudre les problèmes liés au suivi du temps et aux impacts sur la paie.

Support au traitement de la paie

• Réconcilier les heures travaillées, les congés rémunérés (PTO) et les congés sans solde avant chaque période de paie.
• Identifier et corriger les écarts dans le suivi des heures pour éviter les erreurs de paie.
• Traiter les demandes de paiements exceptionnels ou les ajustements rétroactifs pour tous les employés horaires et horaires exceptionnels au Canada, incluant les populations syndicales.
• Réconcilier les heures travaillées, les congés payés et les soldes de congés rémunérés pour garantir des calculs précis de rémunération pour tous les employés syndiqués.
• Valider les résultats de paie et résoudre tout problème lié aux données de suivi des heures.
• Vérifier que tous les congés (absences) et heures progressives sont correctement calculées pour tous les employés horaires et horaires exceptionnels au Canada, y compris les populations syndiquées.

Support aux employés et managers

• Répondre aux questions concernant la saisie des heures, les codes payés ou les corrections.
• Fournir des orientations aux nouveaux embauchés sur les processus de saisie des temps et d’approbation dans Workday.
• Escalader les problèmes complexes de rémunération au service RH ou à la direction de la paie si nécessaire.
• Servir de point de contact principal pour les questions liées à la saisie et à l’approbation des temps.
• Dispenser des formations et fournir des guides aux managers et aux employés sur le suivi des heures dans Workday.
• Communiquer les délais, les modifications de processus et les meilleures pratiques pour garantir la conformité.

Reporting et audits

• Générer des rapports hebdomadaires et mensuels Workday (solde d’absences, temps non entré, détail des heures supplémentaires, temps non approuvé).
• Auditer les données de temps pour garantir la conformité avec les lois FLSA et les politiques de l’entreprise.
• Maintenir des dossiers précis pour les audits de paie et les examens de conformité.
• Soutenir les audits internes et externes de la paie en fournissant la documentation relative au temps et aux présences.
• Suivre et rapporter les principaux indicateurs de performance (par ex., taux de précision de la saisie des temps, conformité des approbations).

Amélioration continue

• Participer aux tests de paie et Workday lors des mises à jour du système.
• Recommander des améliorations des processus pour une efficacité et une précision accrues du suivi des heures.
• Documenter les procédures mises à jour pour enrichir la base de connaissances de l’équipe.

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Position Purpose:

As Payroll T&A Analyst you will perform tasks related to analysis, execution, and support of payroll operations (e.g.,All time tracking queries, payroll inquiries, overpayments, payroll processing). Maintain the utmost confidentiality in dealing with employee records and business information. Organize tasks while reviewing the work in WD Time Tracking. Required to work independently and may assist in specialized assignments. Ensure that deliverables are met or exceed individual objectives, while adhering to payroll goals, and align with service center strategies.

Nature and Scope:

The Payroll Analyst will work in the following capacities:   Eligibility / Responsibility: This role is responsible for accurate and timely processing of payroll and all related statutory withholding and compliance. The candidate should have: 1) a strong understanding of the end-to-end payroll process, 2) Add value to the process in terms corrections, and efficiencies, 3) have the ability to meet strict deadlines, 4) have a working understanding of taxation, controls and compliance and 5) strong communication and customer service skills. This position will manage various vendor partnership(s) and effectively communicate with our customer (Employees) in a professional and courteous manner.

Responsibilities:

Time Tracking Management

• Monitor and validate employee time entries in Workday to ensure accuracy and compliance with payroll deadlines.
• Monitor missing punches, meal breaks, overtime and exception reports before payroll submission
• Follow up with employees or managers to correct time entry errors before payroll cutoff.
• Ensure time submissions align with company and local labor regulations.
• Identify and correct discrepancies in time entry, pay codes, or cost center allocations.
• Coordinate with managers and HR to ensure all approvals are completed prior to payroll cutoffs

• Perform retro audits each pay period to determine whether retro results should be approved or cancelled based on validation of pay impact.
• Conduct recurring audits and controls to proactively identify and resolve time-related risks, including:
  • Time blocks not submitted
  • Unapproved time blocks
  • Missing calculated time blocks
  • Hours template validations
  • Time Off validations
  • Leave of Absence reporting
  • “No Base” audits
• Validate new schedules to ensure time rule alignment and correct downstream calculation results.
• Support the STF site Collective Bargaining Agreement (CBA) applicable to hourly and exception hourly employees, including monitoring and supporting required updates to time-related earning codes and rules as changes occur. Participate in union-related and stakeholder discussions in French, as required.
• Participate biweekly in union committee discussions to review employee cases and provide follow-up actions; act as liaison between the Union committee, Benefits, Payroll Technology, and Payroll Operations.
• Responsible for supporting end-to-end time tracking activities for Canada hourly and exception hourly populations to ensure accurate downstream payroll processing.
• Provides operational oversight of time-related processes, performs audits and validations, supports retro reviews, and partners with cross-functional stakeholders to resolve time and pay-impact issues.

Payroll Processing Support

• Reconcile hours worked, paid time off (PTO), and unpaid leave entries prior to payroll run.
• Identify and resolve time tracking discrepancies to avoid payroll errors.
• Process off-cycle payment requests or retro adjustments for all Canada Hourly, Exemption Hourly employee. Union population
• Reconcile hours worked, holiday pay, and PTO balances to ensure accurate pay calculations for all Union employees
• Validate pay results and troubleshoot any errors related to time tracking inputs
• Validate all leaves (absence) and progressive hours are calculated correctly for all Canada Hourly, Exemption Hourly employee. Union population

Employee & Manager Support

• Respond to inquiries about time entry, pay codes, or corrections.
• Provide guidance to new hires on Workday time entry and approval processes.
• Escalate complex pay issues to HR or Payroll leadership when necessary.
• Serve as the primary point of contact for time entry and approval inquiries.
• Provide training and job aid to managers and employees on Workday time tracking.
• Communicate deadlines, process changes, and best practices to ensure compliance

Reporting & Audits

• Run weekly and monthly Workday reports (Absence Balance”). Time Not Entered, Overtime Detail, and Unapproved Time
• Audit time data for compliance with FLSA and company policies.
• Maintain accurate records for payroll audits and compliance reviews.
• Support internal and external payroll audits by providing time and attendance documentation.
• Track and report key performance metrics (e.g., time entry accuracy rates, approval compliance).

Continuous Improvement

• Participate in payroll and Workday testing during system updates.
• Recommend process improvements for time tracking efficiency and accuracy.
• Document updated procedures for team knowledge base.

System Maintenance & Optimization

• Support Workday time tracking configuration updates (e.g., schedules, work shifts, pay rules).
• Participate in testing and validation of system changes during Workday releases.
• Identify process gaps and recommend automation or workflow improvements.
• Collaborate with HRIS or IT teams to troubleshoot time tracking system issues.

Additional Task

• Document and review payroll operations procedures. Work with Payroll Manager and Service Center Documentation team to contribute to the ongoing development and maintenance of documentation (e.g., Standard Operating Procedures, Work Instructions) to ensure complete, accurate, and up-to-date depiction of processes. Partner with the supervisor/manager to ensure version control, retention, and inventory of associated documentation.
• Assists in the resolution of payroll discrepancies by collecting and analyzing information. This includes effectively communicating cross functionally with other departments within the organization as necessary.
• Respond to complex queries received through the Payroll Customer Service Center, contact center, portal, or other channel.
• Provide ideas, solutions, and tools to increase the effectiveness and efficiency of Payroll Operations
• Assist in the development, reporting, and review of metrics to drive performance, identify trends, and develop/implement process improvements, escalating issues and proposed solutions as appropriate.
• Participate in and support departmental initiatives.
• Seek feedback, continuously learn, and take advantage of opportunities to improve knowledge, skill, and experience. Monitor results to improve effectiveness and efficiency.
• Assist others where possible for the good of the team and department. Adhere to company, department, and team standards of professionalism and protocol.
• Assist and direct the sites to ATS to resolve any issues

Experience / Technical Requirements

• A minimum of 3 years of payroll-related experience is required.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.
• Basic understanding of payroll processes, procedures, controls, regulations, and compliance is required.
• Demonstrate a proficient understanding of payroll transactions related to, benefits administration, leave administration, equity compensation, and savings plans.
•  Experience managing overpayments and collective agreements.
• A sense of urgency in solving customer requests to ensure timely resolution and an ability to work under pressure, multi-task, and meet deadlines is required.
• A high degree of confidentiality and sensitivity to compliance-related matters is required.
• Ability to influence others, identify problems, and recommend a course of action is required
• Proficient verbal and written communication skills in order to communicate with customers, peers, and vendors is required
• Proficient in Excell
• Proficient in French desirable
• Experience working on day-to-day operations in conjunction with assigned project work is required.
• Ability to excel in a team-based environment, demonstrating customer service and teamwork.
• Experience with payroll applications and service providers is desirable.

In compliance with Ontario's provincial pay transparency legislation, this job posting includes a salary range to support equitable and informed hiring practices. The annual compensation for this role is CAD59,925 to CAD99,875 , determined based on experience, qualifications, and internal equity. GSK is dedicated to promoting transparency and fairness throughout our recruitment process.Salary ranges for other locations are shown because some markets have pay transparency laws that require salary information on job postings, and those locations are potential job sites for this role. If salary ranges are not displayed in the job posting for a specific location or country, the relevant compensation will be discussed during the recruitment process.

Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law. GSK is committed to accommodating persons with disabilities. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact us at canada-recruitment@gsk.com.  Please do not send resumes to this e-mail and instead apply through the online application process of this posting.

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