Payroll & Tax Analyst

Position Overview:

The Payroll & Tax Analyst supports the payroll team by providing administrative and operational assistance across payroll tax compliance, gift tax reporting, special payroll projects, and ad hoc payroll processing needs. This role works closely with the Senior Manager, Payroll & Compliance and other payroll team members to help ensure accurate, timely, and compliant payroll operations across corporate and shop employees.

This position is ideal for a detail-oriented payroll professional who thrives in a fast-paced, high-growth environment and enjoys supporting complex payroll and tax processes while developing deeper technical expertise. The Payroll & Tax Analyst plays a key role in day-to-day execution, documentation, and issue resolution, contributing to the overall accuracy and efficiency of payroll operations.

Job Qualifications:

• 3-5 years of payroll and/or payroll tax experience, including multi-state payroll exposure

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience)

• Fundamental knowledge of payroll tax regulations and reporting requirements

• Experience supporting payroll processing cycles and responding to payroll-related inquiries

• Familiarity with payroll systems such as Workday, ADP, or similar platforms

• Strong attention to detail with solid organizational and time management skills

• Intermediate Excel skills and ability to work with payroll data and reports

• Ability to follow established procedures while identifying opportunities for improvement

• Clear written and verbal communication skills

Location Requirement: 
This position is eligible for remote work within any state Dutch Bros currently resides in (AL, AZ, CA, CO, FL, ID, KS, KY, MO, NM, NV, OK, OR, TN, TX, UT, WA).

Key Result Areas (KRAs):

Payroll Tax & Gift Tax Support

• Support company gift tax reporting, including data gathering validation, tracking, and documentation

• Assist with payroll tax setup, filings, amendments, reconciliations, and notices under the guidance of senior payroll leadership

• Help prepare and review payroll tax reports to ensure accuracy and completeness

• Maintain organized records to support audits, agency inquiries, and internal reviews

Payroll Processing & Administration

• Provide ad hoc payroll processing support, including on-cycle & off-cycle payrolls, adjustments, reversals, and corrections in support of payroll tax operations as well as corporate and shop payroll teams as needed

• Support accurate employee setup and maintenance in Workday, including earnings, deductions, and tax configurations

• Help ensure payroll data integrity by researching and resolving discrepancies

Special Projects & Continuous Improvement

• Support payroll special projects, including system updates, process enhancements, testing, and documentation

• Assist in the creation and maintenance of payroll SOPs, job aids, and process documentation in support of payroll tax, Workday payroll processing, and Workday reporting

• Participate in system testing related to payroll, tax updates, and new earnings or deductions

• Help identify process gaps or inefficiencies and escalate recommendations to leadership

Cross-Functional Support

• Respond to internal payroll and tax-related inquiries from HR, Finance, and other stakeholders

• Partner with external vendors (e.g., ADP) to help resolve routine payroll or tax issues

• Provide reporting and data support for Finance reconciliations and compliance needs

Skills:

• Strong attention to detail and accuracy

• Solid understanding of payroll fundamentals and tax concepts

• Ability to manage multiple priorities and deadlines

• Analytical mindset with problem-solving capabilities

• Comfortable working in collaborative, fast-paced environment

Physical Requirements:

• In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions

• Must be able to collaborate in-person with occasional impromptu in-person meetings 

• Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels

• Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches.  Must be able to occasionally move or lift office items up to 25 pounds

• Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.

• Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.

• Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.

• Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software. 

• Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.