Job Posting Title
Payroll CoordinatorAgency
040 DEPT OF AGRICULTURE FOOD & FORESTRYSupervisory Organization
Agriculture, Food & Forestry–Agriculture BuildingJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
up to $27.89 hourlyJob Description
The Oklahoma Department of Agriculture, Food and Forestry (ODAFF) is seeking a full time Payroll Coordinator in the Administration Division. This position (PIN #04000021) is in state government, located in Oklahoma City, OK. The State of Oklahoma offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
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The hourly pay for this position is up to $27.89 based on education and experience.
Basic Purpose/Position Description: This position will prepare, document, and disburse payroll payments, payroll taxes, and employee benefit payments in accordance with state and federal laws.
Typical Functions:
Reviews and approves documents submitted for changes in voluntary deductions, taxes, etc.
Maintains job and payroll data
Calculates and processes various types of pay; this may require auditing an employee’s time and labor entries, processing requests for shared leave, reviewing or entering appropriate time leave codes such as worker’s compensation or leave without pay, or performing other reviews or audits needed to ensure the accurate processing for employee’s pay.
Enters changes in tax status and miscellaneous changes in the payroll system
Performs a wide variety of record keeping and payroll processing activities, including computation of wage payments, calculation and recording of payroll deductions, processing terminations, auditing reports.
Prepares, processes and/or reviews a variety of transactions concerning retirement and insurance deductions and payments, deferred compensation, charitable contributions and other voluntary and involuntary payroll deductions, including garnishments, status changes, transfers, promotions, demotions, salary changes and terminations
Prepares routine correspondence and forms and enters the appropriate information into Workday
Maintains confidential employee records and filing systems in compliance with agency policy, the Oklahoma Department of Libraries Records Disposition Schedule and any other relevant federal or state laws, rules, or regulations.
Will assist other areas in the Finance Unit as directed by the Comptroller.
Knowledge, Skills, and Abilities:
Level I:
Knowledge, Skills, and Abilities at this level include knowledge of Microsoft Office Suite. Skills required at this level include time management; record maintenance; and basic payroll management policies and procedures. Abilities required at this level include the ability to work both independently and in a team environment; work accurately; handle confidential matters with tact and discretion; exercise good judgment in analyzing situations and making decisions; interpret and handle routine matters in accordance with agency policy; follow oral and written instructions; establish and maintain an effective working relationship with others; and provide exceptional customer service.
Level II:
In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).
Knowledge, Skills, and Abilities at this level include knowledge of Microsoft Office Suite. Skills required at this level include time management; record maintenance; and basic payroll management policies and procedures. Abilities required at this level include the ability to work both independently and in a team environment; work accurately; handle confidential matters with tact and discretion; exercise good judgment in analyzing situations and making decisions; interpret and handle routine matters in accordance with agency policy; follow oral and written instructions; establish and maintain an effective working relationship with others; and provide exceptional customer service.
Level III:
In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s).
Knowledge, Skills, and Abilities at this level include knowledge of Microsoft Office Suite. Skills required at this level include time management; record maintenance; and basic payroll management policies and procedures. Abilities required at this level include the ability to work both independently and in a team environment; work accurately; handle confidential matters with tact and discretion; exercise good judgment in analyzing situations and making decisions; interpret and handle routine matters in accordance with agency policy; follow oral and written instructions; establish and maintain an effective working relationship with others; and provide exceptional customer service.
Level Description:
Level I:
This is the entry level of the job family, where employees are routinely assigned responsibilities for completing various payroll activities and tasks. This may include reviewing requests for payroll deductions, preparing routine correspondence, and data entry into Workday.
Level II:
This is the career level of the job family, where employees are routinely assigned responsibilities for a wide range of payroll activities and tasks and work with greater independence.
Level III:
This is the specialist level of the job family, where employees are routinely assigned responsibilities for advanced level work and perform tasks with greater independence. Employees at this level may be recognized as experts in the specialty. Assignments are prescribed, but the methods are not typically reviewed nor controlled while the work is in progress.
Education and Experience:
Level I:
Education and Experience requirements at this level consist of a bachelor’s degree; or four years of technical payroll administration or human resources experience, or an equivalent combination of education and experience, substituting one year of technical payroll administration or human resources experience for each year of the required bachelor’s degree.
Level II:
Education and Experience requirements at this level consist of a bachelor’s degree plus one year of professional payroll administration experience; or an equivalent combination of education and experience, substituting one year of technical payroll administration or human resources experience for each year of the required bachelor’s degree. No substitution will be made for the required 1 year of professional payroll administration.
Level III:
Education and Experience requirements at this level consist of a bachelor’s degree plus two years of professional payroll administration experience; or an equivalent combination of education and experience, substituting one year of technical payroll administration or human resources experience for each year of the required bachelor’s degree. No substitution will be made for the required 2 years of professional payroll administration.
Physical Demands and Work Environment:
This position is set in a climate-controlled office environment. This position is stationary and often requires one to remain in a stationary position more than 90% of the time while operating an office computer, or other office equipment. Must be capable of lifting and moving light objects (less than 25 pounds), such as boxes of office supplies, files, books, light office furniture or equipment.
Preference will be given to applicants with experience in State Payroll Processing or Experience using Workday.
Additional Information:
This position is 100% in office, no teleworking.
This position is subject to a twelve-month probationary period.
The Department of Agriculture, Food and Forestry has determined that some positions in this job family are safety sensitive as defined by 63 O.S. § 427.8.
Reasonable accommodation to individuals with disabilities may be provided upon request.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
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