Live Your Passion. Add Your Magic.
At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.
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SUMMARY
Under the general direction of the Finance department this role is responsible for all payroll administration matters.
ESSENTIAL FUNCTIONS:
• Assist in the creation and maintenance of best practices payroll policies and procedures. Collaborate with Director of Finance to implement controls to reduce risk.
• Comply with federal, state and local legal requirements, enforce adherence to legal requirements, and advise management on remedial actions needed.
• Ensure timely and correct calculation of variable pay and special pay situations.
• Train department managers on payroll systems, policies and legal requirements.
• Process bi-weekly payroll, including data loads for variable pay
• Oversee and drive the payroll processing cycle, submit and complete payroll for location:
• Generate missed punches report and monitor on a daily basis.
• Process adjustments, manual check processing, and assist payroll team with wage garnishments, loan payments, commuter benefits, and employment verifications. Resolves payroll discrepancies by collecting and analyzing information.
• Review vacation time, sick time and holidays each pay period.
• Interacting with all employees at all levels. Assist with audits, reconciliations, and reporting as needed.
• Complete and manage month-end processes. Prepare, input, and reconcile weekly payroll, gratuity, etc. data to ensure proper and timely payment to associates. Ensure proper completion and filing of all compliance reporting.
• Assist with special projects as assigned. Answers and troubleshoots payroll questions from associates.
• Any other additional projects and duties as directed by the Finance and People Department.
QUALIFICATIONS:
• Associates Degree in accounting preferred.
• Minimum 2 years payroll related experience.
• Knowledge of general payroll practices, Federal and State.
• Working knowledge of accounting principles, ability to understand impact of payroll activity on financial statements and effectively partner with Finance in analyzing and explaining P&L and Balance sheet variances.
• Expert understanding of time-keeping and wage & hour compliance requirements.
• Proficiency in Excel (Pivot Tables), PowerPoint, Word, & ability to quickly learn and use payroll software platforms .
• Ability to use mathematics to problem solve.
• Ability to use logic and reasoning to approach problems, analyze solutions, and reach conclusions.
• Able to work independently with minimal guidance and able to work as part of a team.
• Due to month and year end nature of work, ability to work long hours on occasion and over weekends required as needed - Excellent customer service/communication skills.
• Ability to work in a fast-paced, time sensitive environment without loss of accuracy of work product and output.
PHYSICAL REQUIREMENTS:
Most work tasks are performed indoors. Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
The pay scale* for the Payroll Coordinator is $32.91.
*The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.
In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.