Role Summary:
We are seeking a payroll professional to provide expertise to include payroll preparation and processing, completion and tracking of ongoing data audits, and maintenance and set up of employment taxes. The ideal candidate has in depth payroll experience, ADP reporting, state/local tax knowledge and possesses a continuous improvement mindset.
Your role:
Payroll process
Ownership and responsibility of the end-to-end payroll processing of the assigned countries
Preparation of monthly payroll runs in cooperation with the payroll vendor
Accurate collection, reconciliation, and transmission of all input data to the payroll vendor according to the agreed payroll schedule and legal deadlines
Clarification of input data, collaboration with HR, Finance, Leadership and IT
Knowledge and correct handling of all types of payments, deductions and contributions including special benefit elements (bonus, gross-up, per diem, incentive, stock option etc.), adjustments and corrections via payroll
Output validation: Identification, analysis, and correction of errors via reconciliation of payroll data
Accurate handling of termination payments, such as payments after leaving, recovery of advance payments/loans, special payment packages in case of redundancy etc.
Preparation and processing of manual, supplementary and off-cycle/on-demand payments
Vendor relationship management
Finalization of payroll schedules and calendars in cooperation with all involved parties in accordance with local regulations and Flowserve’s global payroll procedures and best practices
Continuous monitoring and coordination of payroll vendor activities to ensure timely and accurate performance of payroll tasks.
Monitoring of ongoing or open issues until their resolution is completed
Joining service calls with the vendors and making sure issue logs are complete, meeting minutes are accurate
Partnering with the payroll and the benefits vendors to drive process alignment, as well as the identification and resolution of new or recurring issues
Completing a monthly internal log of statistics for billing purposes
Compliance
Review and control of payroll output data in accordance with local regulations, SOX guidelines and Flowserve’s global payroll procedures and best practices
Accurate and timely handling of absence related cases (sick leave, maternity, etc.)
Basic knowledge of timekeeping system(s)
Creation or validation of statutory declarations, and other payroll related documents in cooperation with the payroll vendor
Accurate and timely management of payments to employees, authorities and other third parties according to the deadlines defined in the payroll calendar
Accurate and timely handling of statutory reporting and filing according to local regulations
Audit support related to payroll activities and coordination of timely completion of audit requests
Coordination of tax year-end processing and filing according to the local statutory requirements
Creation, updating, and maintenance of desktop procedures for all payroll processes in accordance with local legislative compliance, HR policies and Flowserve’s global payroll procedures and best practices
Collaboration and customer service
Partnering with other teams to drive process alignment, as well as the identification and resolution of new or recurring issues
Professional handling of employee inquiries via ticketing system (or other channels)
Acting as first point of contact regarding any payroll related questions or escalations
Providing support regarding benefit administration tasks (healthcare, insurance, fringe benefits etc.) where needed
Review and adjustment of processes in case of need, including making proposals for process improvement
Coordination of monthly and ad-hoc employee communication on important updates with impact on employees’ pay or about process changes
Assistance in system testing due to legal updates, version upgrades or any other enhancements to the systems as needed
Acting as a back-up for other payroll operations within the EMA region (country specific training will be provided)
Your profile:
1+ year of experience in working in end-to-end payroll, payroll support or HR support role (preferable within the Northern European countries.)
Basic knowledge and understanding of the end-to-end payroll processes including post -payroll activities (statutory/third-party reporting and payment, GL, internal and external reports, etc.)
College / University degree
Experience with working for mid-size to large multinational companies
Basic knowledge of any T&A system and its reporting functions is desired Experience with Workday is desired
French, Arabic language knowledge is a plus
Excellent analytical skills and attention to detail
Excellent written and oral communication skills in English
Strong customer service skills: even in person or via chat/phone
Experienced user of MS Office (Excel, Word, Outlook)
Ability to work independently and diligently under pressure with minimal supervision
Great time management skills
Proactivity
Excellent problem solving skills
Flexibility regarding working patterns in payroll peak periods
Ability to support and participate in global projects related to payroll
Ability to create and maintain end-to-end process documentation
Good relationship management (internal departments, external vendors)
Attention to the right treatment of confidential and sensitive data at all times
Demonstration of professional behavior during work at all time
What we offer you:
Friendly multicultural environment and team events
Life, accident and health insurance
Cafeteria Package
Career development and training opportunity
Opportunity for hybrid work
If this sounds like you and you are interested in a growth mindset role with a global leader in the fluid control industry, then click APPLY with your English CV and one of our Talent Acquisition team with get in touch with you very soon.