Operator, Administrative Assistant

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, talented people to join Alcon. As an Operator, Administrative Assistant is responsible for supporting individuals, small teams or departments within an office including: -Document editing, proofing, formatting, and production -Data entry and paper/electronic document filing/archiving -Scheduling/coordinating meetings, diaries, and travel arrangements -Receiving/relaying telephone messages from internal and external sources -Handling confidential business and personnel information. This is an on-site role in our Fort Worth, Texas location. In this role, a typical day will include:

• Responsible for issuing and processing Purchase Orders for Brand Managers and assisting them in daily activities per our established internal process.
• Serve as the subject matter expert (SME) for the Purchase Orders (POs) and Invoices system and process, including end-to-end ownership of system design, maintenance, and project management of it
• Communicate effectively with Directors and Managers on business related matters.
• Follow up on tasks and update stakeholders on progress.
• Effective problem solving, finding the right resources to quickly solve issues.
• Processing expense reports for Director's.
• Manage office operations, including scheduling meetings, handling correspondence, and maintaining filing systems.
• Prepare reports, presentations, and documentation as required by management.
• Coordinate travel arrangements, expense reports, and logistics for staff and visitors.
• Maintain inventory of office supplies and ensure timely procurement.
• Assist in HR-related tasks such as onboarding, maintaining employee records, and coordinating training sessions.
• Handle confidential information with discretion and professionalism.
• Support finance team with invoice processing and basic bookkeeping tasks.
• Act as a point of contact for internal and external stakeholders.

What You'll Bring to Alcon:

• High School Diploma or equivalent
• The ability to fluently read, write, understand and communicate in English

Preferred Qualifications:

• Being able to effectively use MS Office Suite and M365 Power Platform Tools 

How You Can Thrive at Alcon:

• Join Alcon’s mission to provide outstanding, innovative products and solutions to improve sight, improve lives, and grow your career!
• Alcon provides robust benefits package including health, life, retirement, flexible time off, and much more!
• Travel Requirements: up to 10%

Alcon Careers
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If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

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ALCON IS AN EQUAL OPPORTUNITY EMPLOYER AND PARTICIPATES IN E-VERIFY

Alcon takes pride in maintaining an inclusive environment that values different perspectives and our policies are non-discriminatory in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to alcon.recruitment@alcon.com and let us know the nature of your request and your contact information.