Operations Manager

Great Oaks Legacy Charter School is seeking a dynamic, mission-aligned, experienced Operations Manager to join us this school year!

School Operations Managers are passionate about optimizing conditions for student learning. Leading the school operations team, the Operations Manager oversees and drives the success of student enrollment, technology, transportation, the student meal program, student assessments, nursing/student health, and school facilities.

We value leaders with a self-starter, entrepreneurial mindset, and a commitment to do whatever it takes in support of student growth.

REPORTING RELATIONSHIPS

The Operations Manager will be a member of the school’s leadership team and will report to the Managing Director of Operations with a dotted line to the School Director, with training and support provided by the Chief Operating Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Team Management

• Responsible for creating and revising structures and systems that will support and improve upon existing routines alongside the MDO
• Assists in building a joyful and inclusive school culture
• Ensures effective operational support of school strategy
• Manages the SPC, Office Coordinator, Custodian, Nurse, Security, and Kitchen staff
• Manages relationships with outside vendors, helps address general office and administrative needs
• Participate in, and at times lead, school-wide and individual professional development, including pre-service training over the summer and weekly during the academic year (held during school hours)
• Assist with Network based projects and initiatives.

Facilities (Health and Safety)

• Oversees the quality of the facility in all aspects, including scheduling walk-throughs, scheduling repairs and documenting condition of building
• Prepares building for all safety drills and building inspections; maintains check-lists and documents drills and visits.
• Performing periodic safety inspections and drills in accordance with provided network standards
• Oversees the school’s facilities and physical condition
• Proactively schedule building maintenance and repairs
• Serving as the point of contact for the project manager(s) on capital improvement projects
• Manages third-party facilities service providers

Student Enrollment/Records

• Ensures campus-based student enrollment process remains on track to meet enrollment goals
• Participate in canvassing efforts alongside designated school-based staff on assigned days to build community partnerships, promote GOLCS, and assist GOLCS in having a community presence.
• Works with operations and admin team to ensure compliance with federal, state, and local reporting requirements.
• Builds and fosters relationships with community leaders and organizations to partner with, including maintaining a robust database of community organizations

School Systems and General Responsibilities

Budget Management and Procurement

• Maintain expenses within the allocated budget for each operational area, achieving cost-savings when possible through efficient resource allocation.
• Oversees school-based purchasing
• Ensures adherence to Network’s fiscal policy and procedures
• Manage purchases by coordinating orders with vendors and tracking delivery, inventorying, submitting requests for payment, forwarding purchase orders once received, ensuring that office supply and additional requested orders are submitted on a weekly basis.
• Conduct price comparisons across vendors and initiating relationships to offer best prices to our schools.

Test Management

• Oversees the operational logistics of (interim and standardized) student test administration, including the distribution and collection of test materials.

Health and Safety

• Act as School Safety Manager (follow state compliance and reporting procedures)
• Is certified in and can complete CPR and First Aid care if needed

Data Management

• Manages student information system to generate report cards and progress reports
• Oversees the management of student data, class rosters, and staff information are accurate in the Student Information System (PowerSchool). Makes corrections within 24 hours, as needed
• Generates campus-specific reports as needed

After Care Programming

• Manage non-instructional aftercare programming including managing relationships with internal and external Program Coordinators, executing required agreements, working with Dean to establish and track behavior guidelines and consequences, recording daily attendance, and leading all necessary communications. 

Technology, Scheduling and Daily Systems

• Oversees the maintenance of technology equipment, wireless network, and implementation of Tier 1 technology training
• Works with school leadership to manage the daily school schedule and calendar.
• Creates coverage/altered schedule as needed.
• Establish and implement robust processes and systems to continue and improve building efficiencies and daily operations
• Evaluate and, when needed, develop operational systems that will increase efficiency and be implemented with fidelity by the school community

Student Meal & Transportation Program

• Acts as the campus Food Service Management company liaison, and verifies lunch counts, food delivery, and food/service quality
• Acts as campus liaison to the food vendor and handles all aspects of food delivery/quality.

Communication

• Coordinates with school admin team to create and disseminate weekly parent communication
• Completes weekly data reports per Instructional and Network Team requests
• Additional responsibilities as assigned by your supervisor or Network Operations.

QUALIFICATIONS

• Bachelor’s degree from a competitive college or university, required.
• Belief that all students have what it takes to be successful and a desire to support the school’s college preparatory academic program.
• Superb organizational skills and the ability to multitask in a high-paced environment.
• Strong computer skills and proficiency in Microsoft Word and Excel required.
• 2-4 years of previous office management/administrative experience in a K-12 education setting is strongly preferred.
• Strong written and verbal communication skills.

COMPENSATION & BENEFITS

Great Oaks Legacy Charter School offers a competitive and equitable compensation package that increases based on years of relevant experience, with a minimum base salary of $75,00.00, along with a comprehensive benefits package.

• Robust medical, dental, and vision insurance plans w/ comprehensive network coverage.
• Up to $5,250 per year in tax exempt student loan and tuition reimbursement.
• Reimbursements for external professional development aligned to your role.
• Wellness reimbursements including gym memberships, spa services, and more.
• Online counseling services - for staff and their dependents - via top-rated therapy app.
• Pre-tax state pension plan benefit w/ addl. options available via voluntary retirement plans.
• Pre-tax dependent care, health, and transit flexible spending plans available.
• Convenient health screening and telemedicine support via VitalCheck Wellness platform.

ABOUT GREAT OAKS LEGACY CHARTER SCHOOL

The Great Oaks Legacy Charter School is a high-performing, innovative charter public school in Newark NJ, serving students from Pre-K to 12th grade on campuses across the city of Newark. Our mission is to prepare Newark’s students for success in college and beyond.

Our model is based on the following guiding principles that guide our work daily –

1. Creating a community that is built upon genuine and meaningful relationships. GOLCS staff rate our commitment to students as the #1 reason they teach/work at our schools.
2. Being surgical in our approach to differentiation of instruction and support for all students and team members. Our students receive daily tutoring embedded into their school schedule - facilitated by our AmeriCorps team members. Staff members receive individualized coaching and support in their roles.
3. Setting and exceeding high expectations for academic growth and character development for all students, in preparation for success in college and beyond. Currently, the historical college matriculation rate for GOLCS is 79% - nearly twice the national average for economically underrepresented students.

DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY

GOLCS is committed to building a talented team that reflects the diverse backgrounds and experiences of our students. Furthermore, we believe that racial justice and equity is critical to our mission of preparing students for success in college and beyond. We strive to be an organization that is diverse, equitable, inclusive, and elevates our student voices in preparing them for life and college.

EQUAL OPPORTUNITY EMPLOYMENT

Great Oaks Legacy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.