Operations Coordinator

Date Posted:

2026-01-13

Country:

United States of America

Location:

MA105: BBN Headquarters 10 Moulton Street , Cambridge, MA, 02138 USA

Position Role Type:

Hybrid

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Security Clearance:

None/Not Required

Who We Are

Who We Are

RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA.

RTX BBN Technologies is one of RTX’s premier research and development centers. Our research portfolio combines the best technologies to deliver innovative, custom solutions with real-world benefit.

The Operations team is responsible for the day-to-day oversight of facilities and infrastructure of BBN’s 7 facilities located in: Cambridge, MA; Arlington, VA; Middletown, RI; Columbia, MD; St Louis Park, MN; O’Fallon, IL; Rome, NY. The team supports each site through planning, developing, and implementing capital improvement projects; overseeing environmental health and safety (EHS) programs and regulatory compliance; providing security oversight for asset protection and contract compliance; supporting real estate planning and leasing efforts; and partnering with internal stakeholders to align facilities services with operational and business needs.

The Operations Coordinator will be an integral part of the Operations team supporting a wide variety of functions and responsibilities. The successful candidate will demonstrate a strong desire to learn and take on new challenges, possess excellent organizational skills with attention to detail, show the ability to take initiative, and work effectively in a fast-paced, dynamic environment. This position is based in Cambridge, MA and is hybrid (3+ days on-site per week).

What You Will Do

• Manage purchase orders across all locations, including submitting requests, maintaining a status tracker for spend against budget, analyzing data for trends or gaps, resolving invoice issues with vendors and accounts payable, and supporting the annual budget planning process.
• Prepare and compile annual property insurance data for review and submission.
• Obtain certificates of insurance (COIs) and track expiration dates, as required.
• Track property tax invoices for the Cambridge site to ensure timely payment. Manage Cambridge reporting requirements (e.g., dumpster permits, BEUDO reporting, non-PO check requests).
• Track utility usage and spending, identify unusual activity or variances and investigate causes. Learn the NUS interface system, obtain access to accounts.
• Support operational and capital projects by tracking purchase orders, anticipated delivery dates, received items, and outstanding materials, etc.
• Manage contractor EHS documentation and no-escort badge process for all routine and project-based contractors.
• Participate in the operations emergency response team, as needed.

Perform other duties as assigned.

Qualifications

• Bachelors and minimum of 2 years of relevant work experience or 6 years minimum of relevant work experience in lieu of degree.
• Willingness and flexibility to take on a variety of tasks as business needs arise.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Ability to perform effectively in a fast-paced, dynamic environment with competing priorities.
• Collaborative team player who can also work independently with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Top of Form
• Bottom of Form

Qualifications Preferred:

• Experience with SAP/Apex

What We Offer

Whether you’re just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

• Relocation Assistance available
• This position is Onsite at our Cambridge MA. office

To help you achieve your goals, BBN will provide:

• A strong leadership team well-versed in government R&D.
• A collaborative and collegial environment to push state-of-the-art research.
• Business development, programmatic, contracting, finance, and HR support.

.

RTX BBN Technologies is one of RTX’s premier research and development centers. Our research portfolio combines the best technologies to deliver innovative, custom solutions with real-world benefit.

The Operations team is responsible for the day-to-day oversight of facilities and infrastructure of BBN’s 7 facilities located in: Cambridge, MA; Arlington, VA; Middletown, RI; Columbia, MD; St Louis Park, MN; O’Fallon, IL; Rome, NY. The team supports each site through planning, developing, and implementing capital improvement projects; overseeing environmental health and safety (EHS) programs and regulatory compliance; providing security oversight for asset protection and contract compliance; supporting real estate planning and leasing efforts; and partnering with internal stakeholders to align facilities services with operational and business needs.

The Operations Coordinator will be an integral part of the Operations team supporting a wide variety of functions and responsibilities. The successful candidate will demonstrate a strong desire to learn and take on new challenges, possess excellent organizational skills with attention to detail, show the ability to take initiative, and work effectively in a fast-paced, dynamic environment. This position is based in Cambridge, MA and is hybrid (3+ days on-site per week).

What You Will Do

Manage purchase orders across all locations, including submitting requests, maintaining a status tracker for spend against budget, analyzing data for trends or gaps, resolving invoice issues with vendors and accounts payable, and supporting the annual budget planning process.

Prepare and compile annual property insurance data for review and submission.

Obtain certificates of insurance (COIs) and track expiration dates, as required.

Track property tax invoices for the Cambridge site to ensure timely payment. Manage Cambridge reporting requirements (e.g., dumpster permits, BEUDO reporting, non-PO check requests).

Track utility usage and spending, identify unusual activity or variances and investigate causes. Learn the NUS interface system, obtain access to accounts.

Support operational and capital projects by tracking purchase orders, anticipated delivery dates, received items, and outstanding materials, etc.

Manage contractor EHS documentation and no-escort badge process for all routine and project-based contractors.

Participate in the operations emergency response team, as needed.

Perform other duties as assigned.

Qualifications

Bachelors and minimum of 2 years of relevant work experience or 6 years minimum of relevant work experience in lieu of degree.

Willingness and flexibility to take on a variety of tasks as business needs arise.

Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

Ability to perform effectively in a fast-paced, dynamic environment with competing priorities.

Collaborative team player who can also work independently with minimal supervision.

Strong written and verbal communication skills.

Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.

Top of Form

Bottom of Form

Qualifications Preferred:

Experience with SAP/Apex

What BBN Offers: 

Some of our competitive benefits packages include: 

Medical, dental, and vision insurance   

Three weeks of vacation for newly hired employees 

Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option   

Tuition reimbursement program  

Student Loan Repayment Program   

Life insurance and disability coverage   

Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection  

Birth, adoption, parental leave benefits  

Ovia Health, fertility, and family planning   

Adoption Assistance            

Autism Benefit   

Employee Assistance Plan, including up to 10 free counseling sessions   

Healthy You Incentives, wellness rewards program  

Doctor on Demand, virtual doctor visits   

Bright Horizons, child and elder care services  

Teladoc Medical Experts, second opinion program   

And more!   

Learn More & Apply Now! 

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

Requires theoretical to advanced knowledge of work area typically obtained through University Degree combined with experience. Practical knowledge of RTX projects, programs

or systems with the ability to make enhancements and leverage in daily work.

Typically requires a University Degree or equivalent experience and minimum 2 years of prior relevant experience.

Engineering/Other Technical Positions:Typically requires a degree in Science, Technology, Engineering or Mathematics(STEM) and a minimum of 2 years of prior

relevant experience unless prohibited by local laws/regulations.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

The salary range for this role is 75,800 USD - 144,200 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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