Operations Associate - Part-Time

About the job

Kapa makes technical knowledge instantly accessible through AI assistants. As a Student Assistant supporting our Operations Lead, you will help streamline day-to-day operations and gain hands-on experience building systems at a fast-growing startup. Check out Docker's documentation (https://docs.docker.com) for a live example of what Kapa is (look for the "Ask AI" button).

We’re a fast-growing startup, and we’re looking for someone who’s excited to help build the systems that keep everything running smoothly. If you’re curious about how startups operate behind the scenes and love diving into new challenges, this could be your perfect role.

This is a part-time position (10-20 hours per week) at our office in central Copenhagen.

What you get to do:

This role sits at the heart of the company, supporting finance, people operations, and day-to-day execution. You will help bring structure to a fast-paced environment and ensure processes evolve alongside our growth.

Every day could look a little different and you would get to take ownership of parts of the machine:

• Tackle important admin and operational tasks to keep the chaos at bay
• Track, record, analyse and take action on financial data (expenses, invoices, accounts payable/receivable, forecasting and more)
• Help with HR, quarterly on-sites and general ops
• Keep our internal wiki and other tools neat, tidy, and actually useful
• Research new tools and processes that make us faster and better
• Schedule activities and coordinate with people for our on-sites and team events
• Dive into random high-impact missions

You might be a great fit if:

• You always want to make order out of chaos
• “I’ll figure it out!” is your motto
• You enjoy dabbling in new disciplines. One day finance, one day people ops and another day vendor management
• You communicate clearly and kindly (internally and externally)
• You are comfortable juggling multiple tasks
• You’re curious about how startups actually run behind the curtain
• You’re proactive. You see something messy, you fix it
• You like tools like Google Workspace, Slack, Notion, and spreadsheets

*This is neither an exhaustive nor necessary set of attributes. Even if none of these apply to you, but you believe you will contribute to kapa.ai, please reach out.