Operations Assistant

Lendlease is a globally integrated real estate group with core expertise in Investment Management, Development, and Construction. For more than 60 years, we have created thriving places around the globe.  

About the Role:

With a national delivery capability, Lendlease Construction provides innovative and industry-leading project management, design and construction services driven by sector focused knowledge and experience. We push boundaries and embrace challenges. Our clients come to us when it’s important to handle complexity, drive diversity, offer strategic and long-term value, and to create innovative and sustainable solutions. 

Lendlease is searching for an Operations Assistant to join the Victorian Construction Operations Team based at the Lendlease Melbourne Head Office.

This is a hands-on, dynamic role for someone who thrives in a fast-paced, high-performing environment and wants to play a pivotal part in the success of our operations.

As Operations Assistant, you’ll be more than just support, you’ll act as a key link between project teams and head office, ensuring smooth communication, operational compliance, and alignment with Lendlease policies and procedures. Your ability to anticipate priorities, forward-plan, and manage complex schedules will make you an indispensable part of the Victorian Operations team and trusted "right hand" to the Head of Operations, providing critical support to their day-to-day responsibilities.

Key Responsibilities

• Business Coordination
  • Act as the trusted liaison between project teams and head office, facilitating clear communication and timely resolution of operational issues.
  • Prepare and distribute business-wide email broadcasts and announcements.
  • Manage and prioritise incoming communications, acting as a key contact point for internal and external stakeholders
  • Support the Head of Operations and Senior Management Team (SMT) with strategic initiatives and special projects.
• Administrative Excellence
  • Complex diary management for the Head of Operations and senior leaders, including forward planning and anticipating priorities.
  • Coordinate and set up meetings, ensuring agendas and materials are prepared.
  • Organise travel arrangements and manage itineraries for senior leaders.
  • Expense reporting and invoice processing with accuracy and confidentiality.
• Information & Reporting
  • Prepare high-quality presentations, trackers, and documentation for the operations team.
  • Assist in tracking operational performance metrics and contribute to continuous improvement initiatives.
• Event & Engagement Support
  • Organise business-wide functions and events 
  • Interface with clients, consultants, trade partners, and other stakeholders 
• Operational Governance & Compliance
  • Understand and provide guidance on Lendlease policies, procedures, and governance frameworks 
  • Maintain accurate records for audits, risk management, and compliance reporting.

About You:

• Strong understanding of business operations.
• Excellent planning, organisational, and stakeholder management skills.
• Proficiency in Microsoft Office Suite (Teams, PowerPoint, SharePoint, Outlook, Excel).
• Ability to balance multiple priorities and deliver under pressure.
• A proactive, collaborative mindset with

About Us: 

We are committed to developing and retaining the best people and provide the best possible learning and development opportunities. We are a company who thrive on our employee’s wellbeing, and offer benefits including: 

• Health & Well-being program, including well-being leave to relax and recharge, health assessments, and gym/exercise discounts 
• Balance your career and personal life with work flexibility, purchase additional annual leave and extensive family support benefits.  
• 26 weeks paid parental leave for both parents.  
• 3x extra Wellbeing days per year (on top of annual leave).  
• Large pipeline of project work for career development and growth opportunities 
• Bonus scheme, Employee Share Acquisition program and options for salary sacrificing.  

To find out more about us and to explore all other opportunities visit www.lendlease.com/careers

At Lendlease we offer workplaces that unite diverse minds; where respect, equitable treatment and equitable opportunity are just the norm. We remain committed to supporting under-represented groups and providing a wide range of inclusion initiatives, so that everyone is supported to thrive.

Our commitment to Diversity, Equity and Inclusion is reflected in our Elevate Reconciliation Action Plan, our Bronze Award with the Australian Workplace Equality Index by Pride in Diversity, and our generous parental leave policy of 26 weeks to any parent regardless of gender.

Lendlease welcomes applicants regardless of gender identity, ethnicity, people with a disability, sexual orientation, or life stage. If you do not meet all the criteria or require adjustments to proceed with your application, we encourage you to reach out for a further discussion.