Education and Experience:
Four years of increasingly responsible secretarial or administrative experience including two years of supervisory experience.
Equivalent to completion of the twelfth grade supplemented by additional specialized secretarial and/or business administration training.
Any combination of experience and training that would likely provide the required knowledge and abilities will be considered.
Knowledge of: Principles and practices of modern office management; principles and practices of supervision, training, and performance evaluation; principles and procedures of budget preparation, control, financial record keeping and reporting; modern office procedures, methods and computer equipment; business letter writing and basic report preparation; and so forth.
Ability to: Plan, supervise, and coordinate the work of clerical and paraprofessional support staff; perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; supervise, train, and evaluate assigned staff; understand the organization and operation of the County, assigned department, and of outside agencies as necessary to assume assigned responsibilities; analyze situations thoroughly, identify potential problems, and find effective solutions; interpret, apply, and explain administrative and departmental policies and procedures; independently prepare correspondences, memorandums, and reports; type and transcribe dictation at a speed necessary for successful job performance is required at some positions; work independently in the absence of supervision; operate and use modern office equipment including a computer; work cooperatively with other departments, County officials, and outside agencies; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work including a variety of County and other government officials, community groups, and the general public; and so forth.
SELECTION PROCESS:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Duties may include but are not limited to the following:
Manages and oversees office support operations and activities; directs the work activities of assigned clerical and paraprofessional personnel; prioritizes and coordinates work assignments; reviews work for accuracy.
Participates in the development and implementation of goals, objectives, policies, and procedures for the department; establishes priorities within support functions; identifies resource needs.
Participates in the appointment of personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
Provides responsible staff support to the assigned director; coordinates special projects and programs as assigned; researches and compiles information; prepares reports and evaluations.
Identifies management staff clerical support requirements; makes recommendations regarding budget requirements for staffing and equipment needs; monitors expenditures; recommends adjustments as necessary.
Trains all clerical personnel in new departmental procedures and operation of machines and equipment; may prepare training manuals and conduct training sessions.
Analyzes operating procedures to identify the most efficient methods of accomplishing work; recommends and implements new systems and procedures as required.
Responds to requests for information and advice concerning specialized or technical services rendered and related office functions.
Participates in the duties relating to the administration of a department; assist in preparing comprehensive reports, preparing minutes of meetings, and compiling annual budget requests.
Oversees the operation and maintenance of office computer systems; supervises data entry activities; participates in the purchase of new systems and equipment.
Performs sensitive and confidential administrative duties for the assigned director as needed.
Answers questions and provide information and assistance to other departments, outside agencies, and the public; may serve as the departmental liaison and resolve complaints.
Represents the department at meetings as requested; serves on various committees.
Performs related duties as assigned.
Email:
Brianna.Bradley@clark.wa.govClark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.