Office Manager Administrator (m/f/d)

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable. .

The Office Manager Administrator (m/f/d) is responsible for leading the real state administrative functions and ensuring compliance with all the main processes and functions involved, focused on property administration and documentation management, including tracking contracts, permits, licenses, payments and compliance.

The ideal candidate supports coordination and follow-up for infrastructure development, facilitate relations and communication for project coordination promoting Flix's expansion objectives.

It’s a key position to ensure compliance and sustainability across the different sites that are part of Flix’s infrastructure, helps to align with the main stakeholders (including local and external players), and actively supports the accounts payables process.

About the Role

• Oversee the validation of legal documentation to determine the viability to secure the property's accreditation and contract execution and coordinate with owners, developers and legal teams to facilitate contract formalization.

• Maintain a centralized and real-time matrix of all properties, including contracts, permits, contact details and key dates, providing visibility and proper tracking.

• Maintain an updated record of all active licenses, permits and authorizations, including their validity periods, associated conditions and renewal requirements.

• Manage and monitor multiple infrastructure and accessibility projects simultaneously, ensuring timely execution and cross-departmental collaboration.

•  Follow up on and escalate deviations, delays, or non‑compliance in the processes under this role’s coordination (e.g., permit processing, documentation collection, renewals, regulatory filings), ensuring the appropriate teams have visibility and are engaged in resolution.

• Facilities & financial oversight: Ensures fulfillment of all monthly site obligations (rent, utilities, services), alignment with contracts, coordination with Finance, and acts as the primary contact for external issues.
• Procurement support: Maintains close communication with Global Procurement and handles administrative coordination and documentation tracking for vendors and services.

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.  

About You

• Bachelor’s degree in business administration or related field.

• Minimum 5 years of experience in corporate real estate and commercial expansion, preferably in sectors such as retail, hospitality, convenience stores or similar.

• Knowledge of documentation and legal processes related to land (deeds, lease agreements, property taxes, water services, etc.)

• Ability to interact in a fast-paced environment with multiple stakeholders.

• Strong analytical and quantitative skills.

• Excellent communication skills.

• Conversational English: b2

What We Offer

• Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family. 
• Work from (M)Anywhere: Depending on your role, work from another location for up to 60 days per year. 
• Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life. 
• Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members. 
• Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills. 
• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career. 

To view more local benefits specific to each office location, please check out this link: Locations - Flix Career

Why Join Flix?

At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.

If you’re ready to grow and lead your journey, Flix is the place for you!