Office Coordinator

Job Description

Title                                   Office Coordinator

Department                     Administration

Function                           Support

Location                            Niwot, CO

Reports To                        Executive Assistant

Status                                Full time, 30+ hours, non-exempt

About Us

Established in 1972, Particle Measuring Systems is a global leader for micro-contamination monitoring equipment improving the performance of clean manufactures in the semiconductor and pharmaceutical industries.  We’re a growing technology company in Niwot, Colorado, the heart of the Rocky Mountains.  We offer an exceptional and rewarding work environment in a great place to live.  Our employees enjoy challenging projects in the development and manufacture of light scattering particle counters and diverse technologies and applications.

Your Impact

We are seeking an Office Coordinator who will play a vital role in the success of the Office Administration team. The successful candidate will apply their expertise to ensure an efficient, welcoming, and well-organized workplace that supports the achievement of team and company goals.

The Role

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports facilities management, administrative coordination, and front desk operations. The ideal candidate is organized, proactive, and service-oriented, with a strong ability to multitask in a dynamic environment.

Job Responsibilities

• Primary point of contact for front desk, mail, and visitor management, ensuring a welcoming workplace environment
• Work closely with Facilities to support building maintenance, repairs, and office space coordination
• Support vendor and contractor relationships, including scheduling, onsite coordination, and compliance with security procedures
• Support the Site Leadership Team and Executive Assistant for site events and wellness initiatives
• Process invoices, complete expense reports, and assist with purchase orders related to facilities, supplies, and vendors
• Coordinate meeting room setup
• Maintain inventory of office and kitchen supplies; order and restock as needed
• Support catering and event logistics for onsite meetings, trainings, and special events
• Assist with new hire logistics in partnership with recruiters and Executive Assistant
• Provide administrative support for general office operations and cross-functional teams as required
• Demonstrate strong confidentiality and discretion when handling sensitive information
• Continuously evaluate processes for improvements in efficiency, quality, and safety
• This job description is not intended to be all-inclusive.  Responsibilities may evolve over time, and other related duties may be assigned to meet the ongoing needs of the company

Required Qualifications

• 2+ years of experience in office coordination or administrative roles
• Ability to prioritize and manage multiple tasks in a dynamic environment
• Proficiency with Microsoft Office and Teams
• Required skills: professional, friendly, customer-service oriented

Preferred Qualifications

• Experience with: visitor and badge systems

Work Environment & Physical Requirements

• This role primarily operates in an office environment.  Must be able to sit, stand, and use a computer for extended periods of time
• Frequently lift, push, and/or move up to 50 lbs. as needed
• Position may require occasional bending, reaching, and moving office equipment or furniture
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role

This position is 100% on-site, supporting the day-to-day needs of the office and ensuring a consistent, high-quality employee and visitor experience

Compensation & Benefits

• Competitive base salary range: $25 - $32
  • Our compensation philosophy: we offer competitive pay based on market data, including local, national, and industry benchmarks.  For new hires, offers are generally within the established min- to mid-point of the range for the role, with flexibility to recognize experience, skills, and education.  Our approach ensures fair pay internally while remaining competitive externally and allows room for growth.
• Comprehensive benefits package, including:
  • Health coverage: medical, dental, vision, fsa, onsite clinic (CO employees), life insurance
  • 401(k) retirement plan with company match
  • Vacation, holiday, and leave policies
  • Tuition reimbursement, Employee recognition programs, Employee assistance programs

Particle Measuring Systems is proud to be an Equal Opportunity Employer and are committed to building an inclusive and supportive workplace where everyone can thrive