Office Coordinator
Westwood Administration - East
Position Summary / Career Interest:
The Office Coordinator plays a key role in ensuring the smooth operation of administrative functions within the Care Collaborative department. This position is responsible for managing office activities, coordinating schedules, maintaining records, and supporting clinical and non-clinical staff. The Office Coordinator serves as the primary point of contact for internal departments and external partners, ensuring timely communication and efficient workflow. Strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced healthcare environment are essential.
Responsibilities and Essential Job Functions
- Interact with team members to meet immediate and specific needs.
- Communicate information to staff on request
- Communicate effectively with the director and managers
- Receive and relay all forms of communication accurately, promptly, courteously, and appropriately.
- Schedule appointments and coordinate meeting arrangements.
- Answer department phones and provide appropriate information. Transfer calls as needed and/or take accurate messages.
- Work with all disciplines to accomplish seamless patient care.
- Accounting and Management department supplies
- Oversee inventory of supplies as needed
- Place, track, check in, verify supply orders
- Handle aspects of accounts receivable and payable, including tracking incoming invoices, coding checking requests, following up on incorrect billing, etc.
- Prepare monthly reports for the Managers/Director on workload and department activity
- Initiate purchase orders, payment vouchers, bills, and related forms
- Prepare reports as requested
- Collate data
- Create and maintain spreadsheets
- Collect and verify monthly productivity information
- Forward requested information to appropriate personnel
- Facilitate routine office tasks
- Oversee copying, faxing, errands
- Prepare flyers or educational materials
- Create forms for data collection or documentation
- Assist with continuing education tasks, such as mailing and registration. Assist and train staff with clerical/computer skills as needed.
- Maintain filing system and prepare files.
- Must be able to perform the professional, clinical, and or technical competencies of the assigned unit or department.
- These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary depending on your department or unit. Other duties may be assigned as required.
Required Education and Experience
- High School Graduate
- 3 or more years of clerical experience
Preferred Education and Experience
Knowledge Requirements
- Excellent computer (Microsoft Office) and organizational skills with the ability to prioritize assignments
- Exceptional communication and phone skills, with ability to interact and communicate with a diverse population, using sensitivity, tact and discretion.
- Previous hospital experience and knowledge of medical terminology
Time Type:
Full time
Job Requisition ID:
R-48335
We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.
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