About Us:
BW Packaging is driving performance at the intersection of people, technology, and customer care. As part of the privately held Barry Wehmiller family, we unite a global team of packaging experts with a clear purpose: People Who Care, Building Solutions that Perform. We take on our customers’ toughest challenges as our own — delivering both innovative and enduring solutions that set the standard for value and performance. Our strength comes from our people and the power of our brands — trusted names in packaging that are known worldwide for engineering excellence, application expertise, and lifetime commitment to customer success. Truly Human Leadership guides our belief that exceptional business results and profound respect for people together provide the foundation of enduring success. We are committed to forging lasting partnerships with our customers, earning their trust through integrity, expertise, and execution. With our full range of packaging solutions and long term partnership and service, we help customers achieve operational excellence today while building the future of packaging together.
Job Description:
At BW Packaging, we are at the forefront of the industry when it comes to designing and manufacturing cutting edge solutions for end-of-line packaging equipment, labeling and converting, packaging automation, and systems integration. With a global presence encompassing nine manufacturing facilities and a team of over 800 experts, we are proud to be a trusted partner for our customers around the world, with installations spanning more than 50 countries. Our extensive range of products and service network offers innovative technology and unparalleled technical support for manufacturing companies operating in various global market segments. From food and beverage to pharmaceuticals, household goods, automotive, and more, we cater to diverse industries such as container manufacturing, wine and spirits, consumer product packaging, converting, paper, and beyond. With decades of experience, our packaging professionals excel in providing efficient solutions in areas such as robotic applications, packaging line design, integrated systems, palletizers and depalletizers, automated canend and product-handling equipment, cartoning, case and tray packing and forming, as well as a wide range of labeling solutions including pressure sensitive, roll-fed, and shrink-sleeve options. Additionally, we specialize in converting and finishing solutions, advanced conveyance technology and controls, unwrappers, and destrappers.
Job Summary:
The Office Coordinator / Front Desk Administrative Assistant serves as the first point of contact for visitors and callers while coordinating daily office operations, hospitality, and site-wide activities. This role is responsible for creating a welcoming, organized, and professional environment through reception services, meeting and event coordination, facility support, and employee engagement initiatives. The position plays a key role in delivering an exceptional visitor experience and supporting a positive, people-centric workplace culture.
Key Responsibilities:
Reception & Visitor Experience
Serve as the primary front desk contact, enforcing visitor access protocols and appointment requirements
Greet and assist visitors, vendors, clients, and team members in a professional and hospitable manner
Manage visitor sign-in, badges, and coordination of keycard access for contractors
Provide general site orientation, safety information, and tours as requested
Operate the main phone line, route calls appropriately, and capture/forward sales leads
Office Coordination & Administrative Support
Coordinate conference room reservations, meeting setup, and room readiness
Maintain lobby, reception, conference rooms, and shared office spaces
Order and manage office, restroom, cleaning, and breakroom supplies
Handle incoming and outgoing mail, packages, courier services, and shipping logistics
Operate mail equipment and track shipments as needed
Hospitality, Meetings & Client Visits
Coordinate catering and hospitality services for meetings, client visits, and events
Ensure beverage stations, coffee machines, and kitchens are stocked, clean, and operational
Prepare welcome signage (digital and printed) for visitors, meetings, and Factory Acceptance Tests (FATs)
Support room setups, food service, and post-event clean-up
Site Events, Celebrations & Engagement
Lead planning and execution of site events, celebrations, and recognition activities
Chair or lead the site Celebration Committee, including wellness and engagement initiatives
Coordinate anniversaries, recognition programs, charitable events, and seasonal activities
Manage catering, decorations, signage, and event logistics
Digital Displays & Site Communications
Maintain reception digital displays with announcements, events, and corporate updates
Post site communications such as holidays, wellbeing initiatives, and team member announcements
Create basic signage and visual materials to support events and visitors
Safety, PPE & Site Support
Ensure PPE compliance for visitors and employees accessing shop floor areas
Maintain inventory of safety equipment, first-aid supplies, and emergency materials
Coordinate laundering, cleaning, and replacement of safety gear
Assist with safety rosters, signage, and emergency preparedness updates
Required Skills & Competencies:
Strong customer service mindset with a professional and welcoming demeanor
Excellent verbal and written communication skills
Ability to multitask, prioritize, and manage a variety of administrative and coordination tasks
Strong organizational skills and attention to detail
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Bilingual English/Spanish preferred
Education & Experience:
High school diploma or equivalent required
Previous experience in reception, office administration, hospitality, or office coordination preferred
Experience supporting meetings, events, or workplace engagement activities a plus
Position Type:
This is a non-exempt (hourly), regular, full-time position, with potential overtime opportunities with leader approval.
Apply today to join BW Packaging and make a meaningful impact!
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At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.
Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.
Company:
BW Integrated Systems