As the Office & Business Support Specialist, you will be a key part of our operations, ensuring that everything runs smoothly and efficiently. You will serve as a crucial point of contact for various departments, providing indispensable administrative support and contributing significantly to the overall success of Saab Technologies Poland. This role is ideal for someone who enjoys a dynamic work environment and thrives in a fast-paced corporate environment.
Location: Your place of work will be company’s HQ in Warsaw (city centre). This position is stationary, so remote work is possible in exceptional cases.
Language requirements: English is corporate language in the company, so fluent English is mandatory for this position.
Your role:
Manage company’s complex administration, including office processes, procedures and general business operations;
Prepare and maintain professional documentation;
Maintain and develop good business relationships with external partners, including authorities and consultants;
Negotiate with office vendors and service providers to ensure proper level of services and support;
Plan and organise on-site and off-site events and activities;
Assist with essential governance functions such as compliance, HR, security and finance;
Ensure efficient and effective onboarding support and training processes are in place;
Participate in training programs to continuously develop your skills.
This job description outlines the main aspects of the position and may evolve over time to accommodate the changing needs of the organisation.
Your profile:
At least 5 years of experience in business administration with a strong understanding of quality procedures, registry management and office operations;
Familiarity with project organisation setups and related administrative efforts;
Fluent in Polish and English (written and spoken), capable of handling company correspondence and communicating effectively with colleagues, clients and partners;
Proficient in MS Office and comfortable using digital tools;
A valid driving license is an advantage, allowing you to travel when needed;
Strong organizational skills and a collaborative, problem-solving approach;
Detail-oriented and proactive, with a keen eye for spotting and resolving challenges efficiently in accordance with company policies;
Independent and self-motivated, with the ability to work well both autonomously and in a team;
Positive mindset and behaviour.
Security Clearance: A Personal Security Clearance is required to fulfil all tasks included for the position, so you will have to apply for one if you don’t already hold one.
Security Vetting: This position requires that you will be approved in a security vetting in accordance with ISO:27001+.
Saab is a leading defence and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations.