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Hiring Unit:
Building Administration - Music (Tracy Dyan Roach)
Schulich School of Music
Main Duties:
Acts as resource person for the day-to day operations of the Building Office for the Schulich School of Music. Trouble-shoots and helps resolves problems.
Explains and confirms that all policies and procedures are followed to ensure the security of equipment and instrument inventory. Inspects rentals upon return and determines need for and coordinates servicing, repair and/or replacements; makes recommendations to supervisor. Follows up to ensure timely return of equipment and instruments. Administers fines and repair/replacement costs. Verifies equipment and instruments upon return from repair and ensures conformity. Reviews relevant invoices and follows-up on discrepancies.
Maintains inventory of loans of temporary and permanent keys for all Schulich School of Music buildings; recommends orders for replacements and/or lock changes for lost keys.
Ensures adequate supply of First Aid supplies and replenishes as needed.
Liaises and or collaborates regularly with several internal and external departments/consultants such as Maintenance, Facilities Mgmt., Cleaners, Security, Fire Safety Office, Electricians, Elevator repair service, Archivex. Recycling and Garbage Collection services, Locksmiths and Lenel technicians.
Organizes and schedules bookings for conference and practice rooms. Modifies schedules as necessary and informs parties involved of changes. Follows-up on cleaning and furniture moves as required.
Performs other duties as required.
Other Qualifying Skills and/or Abilities
Experience in customer service and/or office administration
Familiarity with the Schulich School of Music and knowledge of musical instruments (including early music), an asset
Strong organizational, problem‑solving, and multitasking skills with attention to detail
Excellent interpersonal, communication, and customer service skills, with a service-oriented approach
Ability to manage room bookings and schedules in a fast‑paced environment
Ability to work independently and collaboratively as part of a team
Proficiency in spoken and written English and French
Ability to lift up to 25 lbs (approx. 12 kg)
Available 3 days per a week (9 am to 5 pm), one of which should be Fridays
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.