Online applications must be received before 11:59pm on:
December 4, 2025If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
100I-YN_CS_NPS - Office Assistant 2Business Title:
Office Assistant 2 | The Graduate SchoolEmployee Type:
ClassifiedPosition Details:
The Opportunity:
The Graduate School at Washington State University in Pullman, WA, is now accepting applications for an Office Assistant. If you are organized, detail-oriented, and ready to help keep our operations running smoothly, we would like to hear from you! In the Office Assistant role, you’ll be an essential part of our team, supporting staff and students by performing a variety of tasks, including but not limited to:
Managing documents, records, and data with accuracy and care
Responding to inquiries and providing helpful information about our services
Maintaining filing systems and databases to keep everything on track
Preparing forms, letters, and other materials that keep our office moving forward
You will have the opportunity to work independently, prioritize tasks, and contribute to a collaborative environment. While guidance is available for new or unique situations, your organizational skills and initiative will be needed every day. Your work will be periodically reviewed to verify compliance with WSU and the state of Washington policies, procedures, or standards. Occasionally, you may assist or provide direction to student/hourly staff.
Additional Information:
Last Day Applications Will Be Accepted:
Please submit completed applications no later then December 4, 2025, at 11:59 pm.
This is a full time (100% FTE), permanent position. This position is overtime eligible.
This is an on-site/in-person role, located in Pullman, WA.
Monthly Salary: $3,262.00 - $4,320.00 | Range 36 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.
Required Qualifications:
High School graduation or equivalent and one year of clerical experience; OR equivalent education/experience.
Experience with scanning and imaging can be substituted for one year of clerical experience.
Preferred Qualifications:
Ability to multitask.
Experience composing grammatically correct, concise correspondence.
Experience interacting with a diverse clientele.
Good keyboarding skills. Good proofreading skills.
Experience with student information systems.
About Department/College/Area/ Campus:
Area/College: Washington State University
Department Name: The Graduate School
Location: French Administration Building, Pullman, WA
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Time Type:
Full timePosition Term:
12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
Notice of Non-Discrimination
In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.
Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.
More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/