Medical Administration Officer

Medical Administration Officer

Department: Department of Veterans Affairs

Location(s): Louisville, Kentucky

Salary Range: $125776 - $163514 Per Year

Job Summary: The incumbent serves as the Chief, Business Office at the VA Medical Center, Louisville, KY. The Chief, Business Office is responsible for planning, organizing, directing, controlling, and coordinating all program elements within the Business Office in support of the organization's business goals and objectives.

Major Duties:

• The Chief, Business Office is responsible for planning, organizing, directing, controlling, and coordinating all elements within the Business Office in support of the organization's business goals and objectives. The Business office is comprised of the following sections: Health Administration, Health Information Management, Patient Accounts, and Office Operations. Program responsibility includes Medical Care Cost Funding (MCCF), Fee Basis authorizations and payments, coordination of benefits, Medical Records, Medical Information, Transcription, Release of Information, Beneficiary Travel, Compensation and Pension program, Decedent Affairs during irregular hours, Bed Control, Inter-facility Patient Transfers and Bed Control, Veteran Eligibility, Means Testing, Patient Enrollment, Administrative Officers of the Day (management on off-tours), TRACES Bed Reporting Program with the Department of Defense, and all health administrative computer packages. Incumbent assures that all legal requirements for care are met. Duties include, but are not limited to: Administers operating programs and activities supporting benefits and services provided to veterans, their dependents or beneficiaries, within the Business Office as well as medical center-wide. Develops both long and short range policies and plans for the Business Office by coordinating the health administration needs of the medical center. Responsible for the interpretation and coordination of health benefits administration policies as promulgated by federal laws, VA policies, rules and regulations, the Network, and/or medical center management. Assures adherence to the intent of these policies by interpretative conferences of all service chiefs concerned. Provides technical advice to top and middle management for new laws affecting the delivery of health administration benefits to veterans. Advises top management on possible options and impact on health administrative procedures and ensures that pertinent government officials, veteran service organizations, local congressional offices, state legislative committees, veterans within the medical center's jurisdiction and medical center employees are given adequate detailed information on legislative and regulatory changes. Initiates action to reduce health administration operating costs without adversely affecting patient treatment. Provides for maintenance of data related to budget and expenditure estimates. Works closely with top management to provide workload statistics, advise on funding shortages and recommendations regarding funding or program adjustments, promotes cost consciousness, and identifies areas in which savings are possible. Determines organizational goals, develops plans, formulates, defends and justifies personnel and financial resources, and approves distribution of resources to support the mission of the service. Reviews work efforts within staff to ensure continued support to mission elements of the facility as well as progress and timeliness of function. Identifies problem areas, coordinates corrective action and directs changes to implement improvements as necessary. Exercises managerial authority to set long range goals and objectives, translate objectives into specific service projects, determine program emphasis, plan for long range staffing and organization needs, manage organizational changes, and decide on the full range of personnel actions, affecting service and subordinate level staff. Directs, through subordinate supervisors, a workforce of administrative and support personnel. Sets performance standards, and serves as senior rater or rater for subordinate employees. Approves or decides on personnel actions, makes selections on key positions and approves selections made by subordinate supervisors. Hears and decides on group grievances and serious disciplinary measures. Other related duties as assigned. Work Schedule: 08:00am - 04:30pm, Monday-Friday. Telework: Ad Hoc telework as determined by agency policy. Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Officer/PD045670 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized.

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/18/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Management experience in the area of healthcare administration for a medical center, experience providing oversight of several program areas that support the mission of the medical center; supervisory healthcare experience interpreting and implementing programs to support patient care services; Healthcare advisory roles providing technical advice to managers on laws affecting the delivery of health administration benefits to beneficiaries; Management experience in healthcare revenue planning, coordination and implementation; Applying supervisory functions in the operational aspect of a medical service, such as formulating and installing clinical, administrative, and clerical procedures to ensure expeditious and efficient processing of work; Thorough reporting, analytical comparisons, projections and advice; Providing essential data for planning, budgetary effectiveness, workload projections, etc.; Determining management needs and assuring timely data collection and meaningful reporting of service activities; Thorough application of management analysis techniques and promoting utilization of management principles and practices. You will be rated on the following Competencies for this position: Administration and Management Financial Management Leadership Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work area is adequately lighted, heated and ventilated. The working environment includes everyday low risks and discomforts which require normal safety precautions typical of offices, meeting and training rooms, or commercial vehicles. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/18/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12954374. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-05-18