Media Production Coordinator – Traditional Media is a hands-on buying role within the Media Buying team, focused on planning, negotiating, and executing offline/traditional media campaigns – including radio, television, out-of-home (OOH)/billboards, and print – with some exposure to digital extensions where appropriate (e.g., streaming audio, CTV, digital OOH).
Reporting into Media Buying leadership, this role will support multi-location and multiple clients in various categories, ensuring buys are well-researched, negotiated at competitive rates, accurately trafficked, and stewarded to deliver against client objectives and KPIs. The Senior Associate will collaborate closely with U.S.-based teams as well as internal partners in India and Colombia to ensure flawless execution and clear communication across time zones.
Planning & Strategy Support
- Support the development of traditional media plans (radio, TV, OOH, print, Direct Mail etc..) aligned to client objectives, budgets, and target audiences.
- Analyze market, audience, and competitive data (e.g., ratings, circulation, traffic counts) to inform channel mix, flighting, and placement recommendations.
- Partner with Media Planners and Media Buying leadership to translate strategy into detailed buying specifications and RFPs.
Buying, Negotiation & Vendor Management
- Collect proposals and evaluate opportunities across radio, TV, OOH/billboards, and print; recommend placements based on value, reach, and efficiency.
- Negotiate rates, added value, and placement details with vendors to maximize client investment while protecting quality and brand safety.
- Build and maintain strong vendor relationships, ensuring timely responses, accurate confirmations, and resolution of discrepancies.
Execution, Trafficking & Stewardship
- Create and maintain buy authorizations, insertion orders, and traffic instructions to ensure accurate execution across all channels.
- Coordinate with internal and external stakeholders to traffic creative assets and confirm correct rotation, spots, and placements.
- Monitor delivery and quality of placements (e.g., spot times, GRPs/impressions, posted boards, ad positions) and proactively address any under-delivery or quality issues.
Reporting, Optimization & Collaboration
- Compile and validate post-buy reports, including delivery vs. plan, makegoods, added value, and key insights.
- Identify optimization opportunities (e.g., reallocations by station/daypart, board mix, publication selection) and collaborate with planners and account teams to action recommendations.
- Coordinate with digital media counterparts to ensure traditional and digital buys are integrated and aligned, including extensions into streaming audio, online video/CTV, and digital OOH where applicable.
- Support accurate documentation for billing and reconciliation; partner with internal operations teams to resolve discrepancies.
Process, Quality & Cross-Functional Partnership
- Follow established SOPs, QA checklists, and templates for media buying and stewardship, and contribute ideas to improve them over time.
- Help maintain and improve trackers and tools used for buys, pacing, and reporting to ensure alignment between vendor documentation, internal systems, and client reporting.
- Collaborate closely with account management, analytics, and creative teams to ensure media recommendations and buys are aligned with broader client strategies and deliverables.