Manager, Leadership Activation Events & Special Projects

14204 Enterprise Corporate - People & Culture Activation

Full time

Yes

40

The position is remote Monday - Friday during business hours.

Pay Range

$51.05 - $76.60

Major Responsibilities  

• Responsible for the planning and execution of select enterprise events and programs—including virtual, hybrid, and in‑person experiences—that activate leaders and teammates. 
• Support special project delivery by developing project plans, guiding timelines, tracking deliverables, and facilitating strong cross‑functional coordination. 
• Handle end‑to‑end logistics for events: asset creation, registration, invitations, vendor collaboration, speaker vetting, travel arrangements, production elements, and onsite support. 
• Partner with internal teams to ensure content, materials, communications and event flow are seamless, on‑brand, and aligned with strategic objectives. 
• Develop and cultivate strong working relationships with external vendors, venues, and partners to support high‑quality execution. 
• Coordinate production elements such as slides, video, graphics, and A/V to ensure smooth technical execution. 
• Support the creation of run‑of‑show documents, scripts, and speaker preparation materials. 
• Assist with budget planning and tracking for events and projects, ensuring efficient use of resources. 
• Track timelines, deliverables, and forecasting to maintain cost‑effective execution practices. 
• Support the development and rollout of communication plans that drive clarity, participation, and engagement. 
• Collaborate with Communications teams to create and distribute event‑related materials such as invitations, signage, pre‑work, and post‑event follow‑ups. 
• Maintain and update the Leadership Resource Site, ensuring files, videos, and assets remain accurate and accessible. 
• Contribute to the development of surveys and feedback tools to measure event effectiveness and leader sentiment. 
• Review insights to identify opportunities for improvement and apply industry best practices in event design, logistics, and participant engagement. 
• Build strong partnerships with cross-functional teams, senior leader offices, and executive assistants. 
• Serve as a responsive and collaborative partner to internal and external stakeholders to ensure aligned, well‑coordinated experiences. 

Minimum Job Requirements 

Education

• Bachelor’s degree in communications, marketing, advertising, or other business-related fields, or bachelor’s degree combined with relevant experience. 

Certification / Registration / License 

• N/A    

Experience

• Typically requires at least 5+ years of experience in communications, marketing, or other business-related fields. 
• Demonstrated experience in people leadership, project management or administrative roles with exposure to cross-functional teams and collaborative environments. 
• Proven ability to manage multiple priorities, communicate effectively, and contribute to strategic initiatives   

Knowledge / Skills / Abilities

• Strong organizational and project management skills with the ability to manage multiple events simultaneously. 
• Comfortable working with senior leaders and across departments and businesses to bring a calm demeanor and coordinated approach to company issues, balancing competing perspectives and the needs of stakeholders at all levels.  
• Excellent interpersonal and communication abilities. 
• Ability to support strategic planning and help translate goals into actionable project plans. 
• Skilled in vendor management, contract coordination, and budget tracking. 
• Creative problem‑solver with strong attention to detail and event experience design. 
• Thrives in a fast‑paced environment; adaptable and comfortable with shifting priorities. 
• Proficiency in Microsoft Office, Teams, SharePoint, and event/project management tools. 
• Ability to guide contractors, junior staff, or event volunteers as needed (non‑formal people leadership).

Physical Requirements and Working Conditions

• Position requires some work on weekends and outside of normal business hours.    
• Position requires some travel. 

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program