Manager, Admin & Finance (Office for Research) [NIE]

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites suitable applications for the position of Manager, Admin & Finance, Office for Research (OfR). This is a 2-year contract position, or up till 31 Mar 2028, whichever comes first.

Responsibilities

• Support OfR in the oversight of operations within the OfR Finance team.

• Lead and guide OfR Finance team to ensure day to day operations in all financial research support matters are run seamlessly.

• Collaborate with OfR HR team on end-to-end project Finance and HR processes.

• Ensure compliance with financial policies, procedures and governance standards.  

• Apply a strong understanding of financial principles and institutional financial policies to support decision-making and operational integrity.

• Coordinate and facilitate operational meetings with the finance team.

• Serve as Delegation of Authority for project related claims, invoices, procurement and other non-project related expenditures.

• Collaborate closely with the team to resolve operational issues efficiently and effectively.

• Serve as a key contact point with NIE Finance for all finance-related operational matters.

• Provide consultations with Principal Investigators on administrative and financial issues.

• Provide inputs on budget estimates, cashflow projections and variance reporting to funder.

• Assist with compilation of data on 5th tranche funding for financial reporting purposes.

• Liaise with different stakeholders and build strong relationships with NIE Finance and MOE.

• Lead efforts in process improvements within the team and across the different administrative units.

• Ensure that all financial information is updated in grants financial institutional guidelines.

• Ensure all project related financial information and articles on NTU ServiceNow are kept updated.

• Ensure Standard Operating Procedures (SOPs) are regularly updated and remain accurate and aligned with institutional financial policies and procedures.

• Other duties and administrative functions including secretariat support for meetings or taskforces as assigned by the management.

Requirements

• A University Degree in Accountancy/Business or equivalent.

• At least 5+ years of Finance/Procurement experience required.

• Meticulous with good analytical skills.

• Excellent interpersonal, communication, writing and organization skills.

• A strong team leader who is highly motivated and able to collaborate within and across teams.

• Able to problem-solve and work within tight deadlines.

• Integrity and discretion when handling confidential information.

• Proficient in Excel and MS Word.