The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Ongoing
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
The Manager, Accreditation situated in Office of the Vice Dean, Education (OVDE) provides faculty-level managerial oversight, direction, coordination and monitoring of accreditation activities across the UBC Faculty of Medicine (FoM) education portfolio, including and not limited to the MD Undergraduate Program (MDUP), Postgraduate Medical Education (PGME), Continuing Professional Development (CPD), and Health Professions programs. While program-level strategic oversight rests with the program, this position, works in partnership with programs and provides faculty-wide central strategic support, integration, and operational accountability to ensure compliance with accreditation standards.
Reporting to the Administrative Director, OVDE, the Manager, Accreditation provides faculty-level management for accreditation planning, oversight, monitoring and documentation of institutional and program-level accreditation processes within a shared administrative structure. The role works in partnership with the programs to ensure that accreditation requirements are met, timelines are adhered to, accreditation documentation standards are maintained, and risks are identified and escalated appropriately. While academic programs are responsible for the accreditation process and for the design and implementation of continuous quality improvement (CQI) initiatives, the Manager, Accreditation manages and monitors alignment with accreditation standards by establishing tracking systems, where needed, facilitating centralized reporting, and providing operational guidance to programs across distributed sites throughout British Columbia.
In supporting accreditation processes, the position manages a wide range of complex and sensitive materials, including confidential program evaluations, performance data, risk assessments, regulatory findings, and institutional self-study documentation. The role requires a high level of integrity and discretion in maintaining confidentiality, as well as the ability to exercise sound judgment when navigating areas of ambiguity, competing priorities, regulatory scrutiny, competing priorities, institutional complexity, and ongoing change.
The Manager, Accreditation exercises independent judgment within established Faculty and University policies and provides expert operational advice to academic and administrative leadership.
The position will be based at Djavad Mowafaghian Centre for Brain Health. The incumbent will be required to work flexible hours (some evenings and weekends) with occasional travel to other sites (e.g., Gordon and Leslie Diamond Health Care Centre) to manage accreditation or project activities within the OVDE.
Vision: Transforming Health for Everyone
The Office of the Vice Dean, Education (OVDE) provides strategic and operational leadership and support for the Faculty of Medicine’s education portfolio. The OVDE supports education programs and service units in the FoM across the province, fostering strong partnerships to ensure educational initiatives are effective, innovative, and aligned with provincial needs.
The OVDE oversees multiple annual education budgets and provides strategic leadership, guidance, and critical support to all educational programs within the Faculty of Medicine across British Columbia. These programs include the UBC MD Undergraduate Program (MDUP), which is delivered provincially through the Island Medical Program (IMP) at the University of Victoria (UVic), the Northern Medical Program (NMP) at the University of Northern British Columbia (UNBC), the Southern Medical Program at the UBC Okanagan (UBCO), and the Vancouver Fraser Medical Program, Postgraduate Medical Education (PGME), Health Profession (HP) programs, Graduate and Postdoctoral Education, Continuing Professional Development, Faculty Development, Vancouver Summer Program, and all other educational support units that support the teaching and education delivery of the Faculty of Medicine undergraduate, graduate and postgraduate programs.
Faculty of Medicine Shared Accreditation Oversight and Operational Management
Oversees and manages the accreditation efforts across FoM Education programs, maintaining awareness of overall progress and alignment with institutional and regulatory requirements.
Maintains visibility into program-level accreditation progress, and in partnership with programs, identify operational risks early, provide actionable insights, and ensure timely completion of all reporting and submission requirements.
Advises Office of Vice Dean, Education (OVDE) senior leadership (Vice Dean, Education, Senior Director, Education Programs and Services, and the Administrative Director, OVDE) and program leadership on strategic implications of accreditation findings and emerging trends to guide decision-making and long-term planning.
Manages and oversee the education programs to identify emerging trends, policy changes, innovations, challenges, or risks, and reports key insights to OVDE senior leadership for situational awareness.
Manages progress towards accreditation milestones across FoM Education programs and provides guidance to ensure timely completion of all reporting and submission requirements. Working in partnership with the programs, this position supports the development and alignment of accreditation work plans, timelines and deliverables to ensure programs meet accreditation requirements; escalates significant risks to senior leadership as appropriate. Supports in the development of mechanisms for ongoing monitoring of accreditation elements.
Manages and provides oversight to FoM Education program processes to ensure alignment with UBC policies, institutional guidelines, Program/FoM governance framework, and regulatory requirements. Works collaboratively in partnership with programs and partner units (e.g., Evaluation Studies Unit) to integrate accreditation standards into academic governance and program review processes. Conducts compliance assessments and gap analyses, and prepare summaries, risk assessments, and strategic updates for FoM and OVDE senior leadership.
Manages and oversees the institutional coordination and oversight for central elements of accreditation site visits, ensuring seamless coordination among FoM senior leadership, UBC Central, and external partners, focusing on visits with executive-level participation.
Provides guidance to programs in planning institutional and program-level self-studies, site visits, and follow-up reporting.
Provides guidance to programs on accreditation-related budgets and expenditures, as needed. Advises program leadership on resource implications of accreditation requirements.
Leads the design and maintenance of centralized systems, templates, and processes to standardize documentation practice across programs, ensuring consistency, integrity, and audit-readiness in meeting accreditation standards.
Leads cross-program collaboration in partnership with programs to promote best practices, address shared operational challenges, and ensure Faculty-wide alignment.
Recommends strategic process improvements to programs to enhance operational efficiency, compliance, and cross-program consistency.
Project Management:
Leads the planning of projects or education initiatives, assigned by OVDE senior leadership by defining the scope of work and deliverables that will produce the intended outcome, and by estimating time and resource requirements. Efficiently oversees the flow of changes as a result of the project or education initiative, in ensuring they are executed effectively and align with the Faculty’s goals. Utilizing problem-solving skills to address and resolve concerns related to change, maintaining harmony and alignment with education portfolio objectives.
Manages and facilitates project meetings, with a focus on tracking decisions and action items for, follows up on action items and deliverables to ensure completion keeps the project on track and focused on achieving the intended outcome.
People Management:
Provides leadership across the staff lifecycle, including recruitment, onboarding, training, mentorship, performance management, and professional growth, aligned with the scope of work identified.
Fosters a collaborative, inclusive, and high-performing team environment.
General:
Represents the OVDE on accreditation-related/OVDE working groups and committees, as required.
Develops positive and productive working relationships and manages day-to-day communications with all relevant partners.
Performs other duties as required to meet the operational needs of the OVDE.
The Manager, Accreditation exercises independent judgment in managing central accreditation coordination, monitoring, and risk reporting, working closely with programs to support their accreditation processes and ensure program-level involvement and ownership. The position routinely handles highly confidential and sensitive information, requiring the highest degree of discretion, tact, integrity, and initiative. Work is often non-routine, complex, and requires interpretation of University and Faculty guidelines, procedures, and policies. The incumbent must apply critical thinking, judgment, and political acuity, particularly when working with program leadership, distributed site representatives, accrediting bodies, government officials, and senior University administration. Collaboration with programs is essential to ensure accuracy, completeness, and compliance while respecting program ownership of accreditation and quality improvement initiatives.
Errors in documentation, reporting, compliance tracking, or risk assessment could result in accreditation risks, regulatory consequences, reputational damage, operational disruption, financial costs, or legal implications for the OVDE, the Faculty, and the University. Inappropriate or errant communication of sensitive matters, internally or externally, could have serious operational or legal consequences.
The position requires the ability to perform effectively under tight deadlines and high-pressure situations, respond appropriately to unexpected circumstances, and maintain composure while exercising independent judgment. The incumbent must demonstrate exceptional interpersonal and public relations skills, ensuring professionalism in all interactions, consistent with the Faculty’s Professional Standards, while facilitating program engagement and accountability.
Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Experience working in the Faculty of Medicine with an understanding of the faculty’s complexities and nuances, including knowledge of the Faculty of Medicine and University policies, procedures, education program governance, and administrative systems is preferred.
Progressive experience in academic administration, project management, or program coordination, preferably within post-secondary education.
Demonstrated ability to manage projects, lead change, and implement new processes in large, complex organizations.
Strong analytical and problem-solving skills, with the ability to identify issues, develop solutions, and make informed decisions.
Ability to work both independently and collaboratively within a team environment, managing multiple priorities under tight deadlines.
Experience in building consensus and maintaining effective relationships with a wide range of stakeholders, including faculty, learners, and external partners.
Proficiency with administrative, project management, and data systems, such as Microsoft Office Suite, learning management systems, and program-specific software (e.g., One45, RMS), including the ability to interpret requirements and create processes and procedures.
Strong data management and analytical skills, including the ability to collect, interpret, and present quantitative and qualitative data to support decision-making.
Highly organized, capable of multitasking, managing new projects, and coordinating events while meeting deadlines.
Excellent interpersonal, communication, and conflict resolution skills; able to actively listen, probe, and clarify complex issues.
Demonstrated ability to work effectively and build productive working relationships with individuals and groups across academic, administrative, and partner communities, including navigating complex dynamics and challenging situations with professionalism and discretion.
Demonstrated initiative, attention to detail, and a high level of motivation.
Ability to handle sensitive information with discretion and maintain confidentiality.
Demonstrated ability to exercise independent, sound judgment in complex and ambiguous situations, making well-reasoned decisions with discretion and professionalism.