Job Posting Title:
Assistant Director of Program Operations----
Hiring Department:
University Unions----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Apr 20, 2026----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
The Assistant Director for Program Operations supports the planning, coordination, and execution of programs and events that enhance student engagement and leadership development at The University of Texas at Austin. Reporting to the Director of Student Programs, this position collaborates with campus partners, manages departmental budgets, oversees digital marketing and social media, and
coordinates the leasing of office and locker spaces for student organizations. This position also supervises student staff, advises student leaders, and oversees the Student Events Funding Committee, which allocates resources for events that strengthen the campus community.
Program & Event Operations
Establish and maintain departmental processes to support over 100 annual programs, including contract tracking, purchasing, and financial transactions.
Plan and execute staff-led programs such as orientation events, welcome-back activities, and ongoing program series.
Administer room reservations for the Student Programs team.
Marketing & Communications
Manage departmental websites, digital marketing initiatives, and social media platforms, including content creation and daily posting in collaboration with students.
Advising & Student Leadership Development
Serve as a member of the Campus Events + Entertainment advising team and contribute to strategic initiatives.
Advise the Student Events Funding Committee, guiding review and allocation of event funding requests.
Oversee and advise student programming committees as needed, including endowed lectureships.
Meet weekly with student leaders to support event progress and leadership development.
Develop and implement training and assessment strategies for student leaders and staff.
Student Supervision
Hire, train, and supervise one graduate assistant and 4–6 student employees.
Support recruitment, retention, and development of approximately 200 student volunteers.
Operations & Resource Management
Manage policies and leasing processes for student organization offices and locker spaces within University Unions.
Maintain budgets for Campus Events + Entertainment committees; provide fiscal advising and commit university funds as appropriate.
Assess and mitigate risk, ensuring compliance with campus safety and event management policies.
Other Duties
Participate in University Unions and campus workgroups.
Perform additional responsibilities as assigned by the Director of Student Programs.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.