LAWFAS paralegal administrator

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

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Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

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Role ID – SHAPE-0027

Role Duties and Responsibilities

• Consolidate and publish information on LAWFAS:
  • Define publishing workflows
  • Upload and collect missing/new documents
  • Review of uploaded documents
  • Complete metadata
  • Publish reviewed documents to authorized users
• Curate information in the LAWFAS platform consistent with organizational policies and procedures for records and knowledge management and best practices.
• Provide document search and related legal research support services to OLA and other authorized LAWFAS users using LAWFAS and other databases, repositories, procedures, and forms made available pursuant to paragraph 9, above.
• Provide subject matter expert advice to guide LAWFAS development including functional implementation, data configuration management, database usability, data migration, and problem correction.
• Capture user requirements and produce use cases to guide LAWFAS functional enhancements.
• Provide of subject matter expert technical support in the event of LAWFAS project meetings, including with LAWFAS demonstration or multimedia tools.
• Develop collaboration workflows and/or workspaces for ACO OLA and other NATO entities. Prepare technical, functional, and user documentation.
• Prepare test scenarios for formal testing of LAWFAS developments.
• Archive OLA letters, agreements, and other key documents. Maintain and enforce agreed data standards and data management practices. Explore other available legal data bases for the collection and update of LAWFAS documents and OLA archives.
• Provide help desk assistance to LAWFAS users.
• Develop LAWFAS data import and export services, and prepare required reports.
• Develop and maintain reference data, templates, business rules, and workflows to meet knowledge management and information life cycle requirements.
• Develop technical solutions in liaison with appropriate NATO Communications and Information Agency (NCIA) staff.
• Develop LAWFAS sites to facilitate access to SHAPE and HQ SACT Central Repositories of International Agreements records and archives with appropriate access controls.
• Develop and prepare statistical analyses of LAWFAS data, as required.
• Assist in the preparation and development of protocol and conference related activities for LAWFAS-related NATO legal community collaboration forums.
• Create and maintain LAWFAS knowledge management resources in support of OLA newcomers, hand over take over files, legal offices SOPs, and OLA events as instructed.
• Provide LAWFAS user training.
• Perform other related paralegal and administrative support of OLA collaborative platforms and processes.

Essential Skills, Experience and Certifications

• Competency in records and knowledge management and document library curation demonstrated through relevant experience or training.
• One year of experience in the last three (3) years in supporting a common document repository and collaborative tool and platform comparable to LAWFAS as described above;
• Practical experience in the design, development, implementation, testing and maintenance of a document repository, knowledge management system, or records management system integrating new policies, processes, technology and organization;

Language

• Work will be conducted in English, both oral and written. The Resources must possess a high level of English equivalent to or higher than the NATO Standardised Level Profile 3, 3, 3, 3 (Listening, Speaking, Reading and Writing) set in NATO STANAG 6001 (B2, B2, B2, B2 using CEF).

Desirable

• Experience working in or with NATO;
• Professional knowledge of French language (STANAG 6001);
• Experience or training in databases.
• Capable of working harmoniously and tactfully in a multi-national, multi-cultural environment;
• Capable of working effectively, providing structured and organised skills;
• Good communications skills;
• Capable of working independently;
• Capable of effectively liaising with military and civilian senior management personnel.
• Professional knowledge of French language (STANAG 6001).

Working Location

• Mons, Belgium

Working Policy

• Offsite

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance