Junior Office Assistant

Practice Group / Department:

Corporate Team 2 Leadership - Luxembourg

Job Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. 

Office Assitant

The team

The Norton Rose Fulbright Luxembourg office, which was set up in June 2017, consists of a dynamic and enthusiastic team working closely with our more than 50 offices globally and offers employees and associates the opportunity to play an integral part in consolidating the office’s presence within the Luxembourg market.

Our team is made up of experienced and multilingual lawyers with extensive knowledge of the Luxembourg legal and regulatory environment and covers the firm’s core practices, including corporate/M&A, investment funds, banking and finance, real estate, and cross-border tax planning.

Availability, quality and responsiveness are the hallmarks of our team.

The position

We are seeking a highly organized and motivated Junior Office Assistant to support our administrative and human resources functions. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. This role is perfect for someone looking to grow their career in office administration and human resources.

Key responsibilities

Office Administration

• Provide general administrative support including filing, data entry, and handling correspondence (emails, letters, phone calls)
• Assist in scheduling meetings, appointments, and maintaining calendars
• Manage office supplies inventory, place orders, and ensure the office environment is tidy and well-organized
• Prepare, proofread, and edit documents, reports, and presentation
• Greet and assist visitors, ensuring a positive and professional experience
• Operate and maintain office equipment such as printers and copiers
• Ordering of supplies, lunches, groceries, etc.
• Managing vendor invoices (validation and upload into Chrome River)
• Liaising with suppliers, vendors, landlord and maintenance team
• Point of contact of IT matters and liaising with our Benelux IT team
• Liaising with business services teams based in other international Norton Rose Fulbright offices (e.g., marketing, compliance, IT and finance teams)
• Filing and archiving
• Assisting with on- and off-boarding of staff members
• Assisting with office events
• Assisting team members with ad hoc requests

Human Ressources Support

• Assist with the recruitment process including posting job advertisements, scheduling interviews, and coordinating candidate communications
• Support the onboarding process for new employees, including preparing welcome materials and assisting with orientation sessions
• Maintain HR records and employee files, ensuring accuracy and confidentiality
• Assist with payroll preparation by providing relevant data and documentation
• Help organize and execute company events, training sessions, and employee engagement activities
• Respond to basic employee inquiries regarding HR policies and procedures

Skills and Experience Required

• 0 to 1 years’ experience in a similar position ideally within a law firm
• Bachelor’s degree or equivalent; certification in Office Administration or Human Resources is a plus
• Excellent communication skills in French and English, both written and verbal
• Proficient in Microsoft Office, with a strong ability to learn and adapt to new software applications quickly and efficiently
• Self-starter who takes initiative and has willingness to learn
• Strong work ethic and positive attitude
• Excellent organizational skills and attention to detail

Diversity and Inclusion

At Norton Rose Fulbright we value difference and promote a culture of respect for each individual. We encourage workforce diversity in all aspects and at all levels and in doing so create an environment where everyone can realize their full potential and career ambitions on the basis of merit and skill.

If you are unable to apply for a position online or require any reasonable adjustments during the recruitment process, please contact our Recruitment team on Luxembourg.Jobs@nortonrosefulbright.com

We want to support your application as best we can. For that reason, we operate a Guaranteed Interview Scheme (GIS). This means that applicants with a disability need only meet the minimum qualifying criteria for a role to qualify for an interview under the scheme.

To find out more about Diversity and Inclusion at Norton Rose Fulbright please click on the following link https://www.nortonrosefulbright.com/en-gb/about/diversity-and-inclusion 

If you have any questions during the recruitment process, please contact:

Hanane Gaouir, Human Resources, at: Luxembourg.Jobs@nortonrosefulbright.com

Norton Rose Fulbright

Norton Rose Fulbright is a global legal practice. We provide the world’s pre-eminent corporations and financial institutions with a full business law service. We have more than 4,000 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.

Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

Law around the world

nortonrosefulbright.com

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. 
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.