RaceTrac Company Overview
Job Description:
The IT Administrative Coordinator provides administrative and operational support to ensure the smooth day-to-day functioning of the IT department. This role supports planning, coordination, reporting, and communication activities across multiple workstreams, helping the department operate efficiently and effectively. The IT Administrative Coordinator will support the CIO with calendar management and provide administrative support to members of the IT leadership team, including scheduling, expense submissions, invoicing, and contract processing.
What You'll Do:
Administrative Support
Manage calendars, schedule meetings, and coordinate logistics for the CIO, IT leadership team, and department events.
Prepare agendas, presentations, and meeting materials; take and distribute meeting notes as needed.
Submit, track, and reconcile expense reports, purchase orders, contracts, and invoices on behalf of the IT leadership team.
Maintain accurate records of contracts, ensuring timely submission, routing, and renewals.
Maintain department records, contracts, files, and databases with accuracy and confidentiality.
Operational Coordination
Coordinate execution of department initiatives, communications, and special projects.
Support procurement, contract management, and vendor coordination processes, including vendor onboarding and SLA adherence.
Communication & Collaboration:
Act as a liaison between internal departments and external partners to ensure timely follow-up and alignment.
Support internal communications, announcements, and document distribution.
Plan and execute department meetings, training sessions, and team events.
What We're Looking For:
Associate’s or Bachelor’s degree in Business Administration, Operations Management, or related field preferred.
5+ years of experience in administrative, operational, or coordination roles (corporate or team-based environment).
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams) and comfort with digital collaboration tools (SharePoint, Smartsheet, Asana, etc.).
Strong written and verbal communication skills.
Excellent organizational skills, attention to detail, and ability to prioritize competing deadlines.
Professional discretion and ability to handle confidential information.
Fueled by Growth, Driven by You
At RaceTrac, our people make the difference. Whether you’re working in a store, at our corporate office, or on the road, you’ll be part of a team that brings energy, innovation, and a passion for serving others every day. We support each other, celebrate wins big and small, and create opportunities for growth at every level. With four operating divisions RaceTrac, RaceWay, Energy Dispatch, and Gulf - there’s always a new challenge to take on and a new path to pursue. Join us and discover how far your career can go.
To see what #LifeatRaceTrac is like, visit our LinkedIn, Facebook, and Instagram pages.
All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations
Responsibilities:
Administrative Support
Manage calendars, schedule meetings, and coordinate logistics for the CIO, IT leadership team, and department events.
Prepare agendas, presentations, and meeting materials; take and distribute meeting notes as needed.
Submit, track, and reconcile expense reports, purchase orders, contracts, and invoices on behalf of the IT leadership team.
Maintain accurate records of contracts, ensuring timely submission, routing, and renewals.
Maintain department records, contracts, files, and databases with accuracy and confidentiality.
Operational Coordination
Coordinate execution of department initiatives, communications, and special projects.
Support procurement, contract management, and vendor coordination processes, including vendor onboarding and SLA adherence.
Communication & Collaboration:
Act as a liaison between internal departments and external partners to ensure timely follow-up and alignment.
Support internal communications, announcements, and document distribution.
Plan and execute department meetings, training sessions, and team events.
Qualifications:
All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.