Inventory Coordinator II

Why work for Nebraska Methodist Health System?
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary:

Location: Methodist Hospital
Address: 8303 Dodge St. - Omaha, NE

Work Schedule: Mon - Fri, 6:00am to 2:30pm, weekends as needed

Responsible for maintaining a high level of inventory accuracy and integrity within the facility regarding their respective inventory site. Responsible for generating various financial and inventory reports for Supply Chain Management, while maintaining supply channels within the facility to fulfill adequate supply availability for the units managed by the Supply Chain team; including managing order exceptions, backorders and requisition sourcing for the inventory site and related departments. In addition to the responsibilities consistent with the Inventory Coordinator I role, this role is also responsible for inventory comprised of over 2,500 active SKUs with a valuation of over $1.5 million.

Responsibilities:

Essential Functions

1. Maintain and monitor inventory levels across multiple storage locations, ensuring accuracy for over 2,500 SKUs in active circulation.

2. Coordinate the receipt, storage, and distribution of inventory valued at over $1.5 million, ensuring proper documentation and compliance with company standards.

3. Assists with or prepares and maintains work schedules for assigned staff to ensure duties are covered daily.

• Adjusts to staffing shortages appropriately to maintain adequate coverage, either by shifting duties or providing assistance as needed to fulfill daily job duties.

4. Produces monthly inventory management reports by tracking and reporting supply item usage data and running all designated month end reports.

5. Tracks and investigates inventory variances and communicates with appropriate departments.

6. Performs inventory cycle counts of their respective inventory site on a quarterly basis.

• Monitors and determines causes of inventory variances and implements corrective strategies.

• Must count and document 100% of total stock every 90 days.

• Makes certain all inventory adjustments are accurate and complete by the end of the fiscal reporting period.

7. Maintains appropriate levels of inventory in Central Supply/OR Supply.

• Uses the current ERP Supply Chain Management system to prepare and place replenishment orders from Shared Service Systems and other suppliers daily.

• Generates and validates the inventory stock order in the ERP system daily.

• Identifies and returns any stock that is considered “dead stock” or slow moving for credit.

8. Demonstrates efficiency in programming, maintaining and troubleshooting handheld devices for Inventory control.

9. Maintains good collaborative relationships with customers to support all Customer initiatives.

• Notifies customers promptly of any inventory item backorders and assists them in obtaining an acceptable substitute.

• Exhibits courtesy when talking on the telephone or in person with all external and internal customers.

• Displays responsiveness and a sense of urgency on all requests from all customers.

10. Completes all tasks and duties assigned as requested by the Manager.

• Provides all necessary written or verbal communication in a timely manner.

• Updates management on project’s status, system problems and all inventory and/or supply issues.

11. Actively participates in continuous improvement projects in the department.

• Actively involved in the creation and updating of department work instructions.

• Actively involved in creation and updating of department procedures and policies.

• Suggests alternatives and offers solutions when problems arise.

Schedule:

Mon - Fri, 6:00am to 2:30pm, weekends as needed

Job Description:

Job Requirements

Education:

• High School diploma or General Educational Development (G.E.D.) preferred.

Experience:

• 3 – 5 years previous inventory or purchasing experience required, preferably in a healthcare/supply chain/logistics environment.

• 1-2 Years’ experience inputting and retrieving data from a computer MMIS system.  

License/Certification:

• N/A

Skills/Knowledge and Abilities:

• Knowledge of medical terminology.

• Excellent written and verbal communication skills to effectively read and interpret various written reports and documents.

• Strong verbal communication skills for positive interaction with staff and customers.

• Self-starter with excellent team and interpersonal skills.

• Good analytical skills and the ability to multitask and prioritize successfully.

• Knowledge of current ERP system, specifically SCM reporting and operational transactions/business processes for all locations

• Skilled in Microsoft Office, including Word, Excel, and Outlook.

• MFH: Knowledge of medical/surgical purchasing.

• Strong attention to detail.

Physical Requirements:

Weight Demands

• Medium Work - Exerting up to 50 pounds of force.

Physical Activity

• Not necessary for the position (0%):

  • Crawling

• Occasionally Performed (1%-33%):

  • Balancing

  • Climbing

  • Crouching

  • Kneeling

  • Pulling/Pushing

  • Twisting

• Frequently Performed (34%-66%):

  • Carrying

  • Distinguish colors

  • Grasping

  • Keyboarding/typing

  • Lifting

  • Reaching

  • Repetitive Motions

  • Sitting

  • Speaking/talking

  • Standing

  • Stooping/bending

  • Walking

• Constantly Performed (67%-100%):

  • Hearing

  • Seeing/Visual

Job Hazards

• Not Related:

  • Chemical agents (Toxic, Corrosive, Flammable, Latex)

  • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF)

  • Equipment/Machinery/Tools

  • Explosives (pressurized gas)

  • Electrical Shock/Static

  • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc.)

  • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that cause injuries to tissue or thermal or photochemical means)

  • Mechanical moving parts/vibrations

• Rare (1-33%)

  • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)

About Methodist:

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.