IN_Associate_Strategic PMO and Project Controls_Capital Projects & Infrastructure_Advisory_Mumbai

Responsibilities:

Project controls and MIS

• Operate a single-source-of-truth MIS (MIS is already setup) covering progress, schedule, cost, risks, issues, decisions, and changes.
• Design and maintain weekly/monthly dashboards including physical and financial S-curves, SPI/CPI (if applied), variance trends, look-aheads, and risk heatmaps. The role is more about identifying trends and insights from these documents rather than just preparing the documents. The PD and CEO expect us to operate as their strategic minds to identify what could go wrong before it does.
• Implement and track data governance: clear data definitions, cut-off times, QA/QC, site verification, version control, traceability to source records (DPRs, photos, test reports).
• Prepare crisp update notes and executive briefs for internal leadership, client PMO, IE/lenders as applicable.
• Maintain action/decision/assumption registers with owners, due dates, and closure tracking.

Day-to-day progress review at site

• Conduct daily huddles and field walkdowns to validate reported progress, quantities, productivity, and work-front readiness.
• Reconcile site diaries, DPRs, photos, drone outputs, and contractor progress reports against the baseline and S-curve.
• Maintain and drive closure of a site issues log (access, utilities, approvals, resources, QA/QC, safety) with owners and timelines.

Schedule and critical path management

• Maintain the integrated master schedule (Primavera/MSP) aligned to WBS; update baselines through controlled change.
• Run critical path and near-critical analyses; flag slippages, quantify impacts, and drive recovery plans with contractors/consultants.
• Coordinate 2–4 week look-aheads, handshakes across design–procurement–construction interfaces, and constrained work windows (e.g., monsoon, traffic blocks).

Risk, issue, and change control

• Own the risk register with cause, probability, impact (time/cost/revenue/quality), owner, and mitigations; sustain a proactive early-warning cadence.
• Identify and escalate risks to the critical path in development (approvals, land/ROW, utility shifting, design reviews, permits) and construction (procurement lead times, mobilization, method approvals, productivity, traffic management).
• Maintain the issue log and drive timely resolution; differentiate risks (potential) from issues (occurred).
• Operate change control: log change requests, assess impacts (time/cost/CA compliance), coordinate approvals, and update schedule/cost baselines.

BOT–Toll and Concession Agreement compliance

• Track milestones and obligations: Appointed Date, SCOD/COD, PCOD/sectional completion, performance tests, safety audits, completion certificates.
• Coordinate IE submissions and responses, lenders’ progress packs, compliance evidence, and audit readiness.
• Monitor tolling readiness: toll plaza civil works, ETC/FASTag systems, ITS/communication, power, commissioning plans, and O&M ramp-up.
• Align project controls with the financial model: schedule-to-revenue implications, risk impacts on COD, and mitigation strategies.

Development phase focus

• Maintain trackers for designs/submittals, authority/utility approvals, land/ROW availability, clearances, traffic diversion plans, and gate reviews.
• Drive closure of review comments with designers and authorities; highlight blockers to mobilization and construction start.

Construction phase focus

• Track work-front readiness, resource/machinery mobilization, material deliveries, and site productivity vs. norms by activity and segment.
• Monitor segmental progress per WBS (foundations, substructure, superstructure, approaches, utilities, toll systems, ITS, ancillary works).
• Integrate QA/QC and safety indicators into MIS (e.g., test turnaround, NCRs, punch lists, incident trends).
• Support delay analysis, claims preparation inputs, and recovery planning for critical windows.

Cost control and cash flow (project controls)

• Maintain commitment registers, quantity and cost tracking, cost-to-complete forecasts, and variance analysis.
• Align physical progress with financial progress; prepare and track physical/financial S-curves and forecast curves.
• Track RA bills, certification status, and payment cycles with EPC contractors; ensure linkage to schedule and cash flow forecasts.
• Support assessment and logging of variations, change-in-scope, change-in-law events, and their time/cost implications.

Stakeholder and governance management

• Run the cadence: daily site huddles, weekly progress reviews, fortnightly risk reviews, monthly steering, and IE/lenders’ progress meetings.
• Prepare agendas, pre-reads, minutes, and action trackers; follow through to closure.
• Ensure consistent narratives and reconciled data across client PMO, EPC, IE, utilities, and government departments.

Data and tooling

• Build automated reporting pipelines/dashboards (Power BI/Tableau) from site inputs (mobile forms, photos, drone, SharePoint).
• Ensure integration across schedule tools (Primavera/MS Project), trackers (Excel/SharePoint), ERP/cost systems (e.g., SAP/Oracle), and BI dashboards.
• Promote disciplined, timely data capture and standardized templates at site.

Core Deliverables

• Weekly MIS pack: physical/financial S-curves, progress vs. baseline, critical path status, 2–4 week look-ahead, risk/issue log, decisions required.
• Monthly steering deck: performance trends, variance analysis, forecast to complete, major risks and mitigations, CA milestone status.
• Up-to-date registers: risk, issue, change, decision, action, submittals/approvals, permits, land/utility shifting, commitments/costs.
• Integrated master schedule and cost reports with narratives explaining variances and recovery measures.

Exception notes and early-warning alerts on imminent threats to COD and revenue start

Qualifications

• Bachelor’s degree in Civil Engineering (compulsory). Postgraduate in Project Management or Construction management including or an MBA is a plus.
• 6–9 years of experience in project controls/PMO for large linear infrastructure (highways/expressways/metros/bridges), with on-site exposure.
• Demonstrated experience with BOT/PPP projects and Concession Agreement/IE/lenders’ interfaces.
• Certifications preferred: PMP, PMI-RMP, PRINCE2, or Primavera P6.

Skills and Tools

• Strong Primavera P6 and/or MS Project; adept in critical path method and schedule analytics.
• Advanced Excel (Power Query/Pivot), PowerPoint; working knowledge of Power BI/Tableau; familiarity with ERP/cost systems (SAP/Oracle) is a plus.
• Solid grounding in PMO artifacts: WBS, baselines, risk registers, change control, EVM, S-curves.
• Ability to interpret drawings, method statements, QA/QC reports, and site progress to validate data.
• Excellent communication; capable of converting complex site data into clear insights for leadership.
• Languages: English required; Hindi and Marathi strongly preferred for site coordination.

Behavioral Competencies

• Detail-oriented with high data integrity and structured problem-solving.
• Proactive and assertive; comfortable challenging assumptions and escalating early.
• Strong stakeholder management across site teams, client PMO, IE, and lenders.
• Resilient in fast-paced site environments; ready to flex during critical milestones.

Reporting Line

• Reports to the Project Manager
• Works day-to-day with client CEO, EPC planning/cost teams, IE, and utilities/authorities.

channel transformation

Preferred Skill sets:

consulting

Years of Experience Required:

2-5 years

Education Qualification:

B.Tech / MBA