Human Resources Specialist II

Job Title

Human Resources Specialist II

Agency

Texas A&M University - Kingsville

Department

Office of Employee Services

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Job Summary

Under the general direction, provides university-wide customer support and guidance related to student employment, graduate employment, and adjunct faculty employment processes. Oversees, coordinates, evaluates, and processes submissions of direct hire requests. Develops and maintains standard operation procedures specific to area of responsibility. Serves as a member of the Office of Employee Services and on projects or initiatives as appropriate.

Work hours: Monday through Friday from 8 AM to 5 PM or as work requirements indicate. The position may require work responsibilities outside regular business hours; work hours may vary during peak season. This position must be able to work remotely at the university's request, with expected travel to the various work sites.

Essential Duties and Responsibilities

• Documents, administers and revises human resources standard operating procedures specific to student hiring, graduate assistant hires process, and adjunct hire workflow based on internal guidelines, policies, and relevant regulations. Assists in planning, developing, revising, and implementing current student hiring processes.

• Manages the end-to-end direct hire process from initial request through onboarding. Ensures process consistency and data validity. Assists in new employee onboarding. Monitors hire submissions for accuracy and work with hiring departments, payroll, benefits, and other data specialists to resolve errors.

• Receives staffing actions, prepares and collects required documentation, reviews and approves actions in HRIS (Workday), or sends them back to the requestor for correction. Sorts and organizes data as appropriate.

• Maintains and processes records in HRIS (Workday) and employee personnel files. Maintains accurate employment files and ensures compliance with applicable laws and regulations.

• Collaborates with various departments to support the student, graduate, and adjunct faculty experience.

• Develops, presents, and revises student hiring training for hiring managers and staffing support personnel.

• Compiles and prepares reports for financial aid representatives to assist with federally funded employment initiatives and federal and state work-study and intern-to-learn programs.

• Compiles internal personnel reports, termination error logs, and compensation reports for review, analysis, and application to provide accurate and timely data to stakeholders.

• Assists in separation processing and facilitates the development of filing systems, retention, and disposal schedules. Ensures compliance with Records Retention requirements for termed employees.

• Maintains secure file retainment and follows university processes for protecting confidential information.

• Serves as the primary point of contact for all new student workers and graduate assistants, and assists with pre-hire actions.

• Provides training and guidance to human resource team members.

• Serves as the primary backup for front desk support and delivers excellence in customer service. Provides complex and detailed information necessary for daily office operations.

• Attends System meetings, in person and remotely, related to area of responsibility.

• Travels to off-site meetings when necessary.

• Demonstrates a cooperative, positive attitude in the workplace. Works to attain departmental, divisional, and university-wide goals.

• May process and/or review non-immigrant and immigrant petitions, labor certifications and other documentation for departments.

• May advise hiring departments on immigration employment of foreign faculty and staff.

• May create and upload position descriptions for job requisitions, ensuring minimum qualifications adhere to the job profile.

• May assist with university staffing needs by providing recruitment and hiring support.

This document represents this job's primary duties, responsibilities, and authorities and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

 

Minimum Requirements

• Education – Bachelor’s degree in an applicable field or equivalent combination of education and experience

• Experience – Two years of related experience (Transferable skills will be considered related experience)

• Knowledge/Abilities – Proficiency with database, spreadsheet, and word processing programs. Analytical and report writing skills. Oral, written, and presentation communication skills.

Skills and Qualifications

• Proactive and independent with the ability to take initiative. Excellent verbal and written communication skills.

• Excellent interpersonal skills with good negotiation tactics.

• Excellent time management skills with a proven ability to meet deadlines. Familiarity with social media, C.V. databases, and professional networks. Proficient in reading, interpreting, and verifying data in multiple formats

• Innovative, problem solver, self-motivated, self-disciplined, and able to function independently as well as successfully as part of a team. Ability to analyze and solve problems.

• Proficiency in documenting processes and keeping up with industry trends. Proficient with Microsoft Office Suite or related software.

• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.

• Demonstrated commitment to confidentiality of highly sensitive information.

Minimum Salary:

The target base annual salary is $45,000 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.