Human Resources Coordinator

Position Summary

Join our team as an HR Coordinator and become the driving force behind our exceptional employee culture, from the moment a new hire walks through the door to their final farewell. You will own the entire employee lifecycle, spearheading engaging experiences, coordinating vital Diversity, Equity, and Inclusion (DEI) initiatives, and planning memorable company events. If you are a proactive, organized, and tech-savvy individual excited to leverage AI and automation to scale HR efficiency while keeping a deeply people-focused approach, this is your opportunity to make a real impact.

This is a full-time position based in the Boston, MA office with a hybrid schedule requiring on-site presence 3 days per week.

Key Responsibilities

HR Coordination

• Support day-to-day HR operations, including employee records management, and HRIS updates, leveraging AI and automation tools to improve accuracy and efficiency
• Ensure compliance with state employment laws and regulations, including wage requirements, leave policies, and reporting obligations
• Assist with benefits administration, employee inquiries, and HR policy communication, including researching and implementing tools to automate and scale responses while maintaining a high-quality employee experience
• Process and manage end-to-end payroll for employees, ensuring accuracy and timeliness
• Coordinate and support Diversity, Equity, and Inclusion (DEI) initiatives and meetings, driving engagement and fostering an inclusive workplace culture
• Manage end-to-end employee offboarding process, including drafting separation paperwork, ensuring compliance with company policies, and accurately processing terminations within Rippling, leveraging automated workflows and AI tools to improve efficiency and reduce manual errors.

Onboarding & Training Coordination

• Manage and continuously improve the onboarding experience for new hires, ensuring a seamless introduction to our company values and culture, while incorporating AI-driven tools to scale onboarding workflows
• Coordinate orientation sessions, training schedules, and cross-functional onboarding activities
• Partner with managers to ensure role-specific training plans are executed
• Track onboarding progress, analyze feedback, and recommend improvements using data 

Administrative Support

• Coordinate office operations by managing vendors, ordering supplies and snacks, maintaining shared spaces, and submitting facility and building service requests
• Provide comprehensive administrative support to the HR team, contribute to special projects and initiatives, and plan and execute company events that strengthen team morale and celebrate our company culture
• Coordinate company-wide meetings, and oversee internal communications, ensuring all participants are prepared and aligned for effective collaboration
• Identify and implement opportunities to enhance operational processes through AI-driven solutions, improving efficiency, accuracy, and overall team productivity

Qualifications

• Bachelor’s degree in Human Resources, Education, Organizational Development, or related field (or equivalent experience)
• Minimum of 1-2 years of experience in HR coordination
• Familiarity with HRIS, experience with Rippling is a plus 
• Demonstrated proficiency in Excel for data management, analysis, and reporting to inform HR recommendations and track progress against goals
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently