HR Specialist

Responsible for monitoring the fundamental administrative tasks within the Human Resources Department. 

DUTIES & RESPONSIBILITIES 

• Answer HR Department Hotline and forward to the appropriate team member. 

• Assist Benefits Team by answering general questions via phone and email. 

• Assist with incoming inquiries via email to the Workday inbox. 

• Responsible for all HR invoice processing and ensures payments are made in a timely fashion. 

• Responsible for scanning all existing employee files project. 

• Assist with completing Medical Support Notices. 

• Process unemployment claims. Escalate unemployment hearings to Regional HR Business Partner. 

• Process employment verifications. 

• Assist with benefit compliance items such as 401k Audit, NDT Testing, EEO reporting 

• Assist with benefit audit reports 

• Conduct form I-9 audits  

• Assist with acquisitions projects 

• Responsible for sending new hire onboarding email to Managers. 

• Examine employee files to answer inquiries and provide information for personnel actions. 

• Manage DOT driver files and ensure compliance with DOT requirements. 

• Responsible for mail distribution and overnight packages. 

• Performs other related duties as assigned. 

EDUCATION & TRAINING 

• Bachelor’s Degree preferred not required. 

KNOWLEDGE & EXPERIENCE 

• Over 1 year, up to and including 2 years experience in an administrative position. Experience in Human Resources related capacity highly desired. 

SKILLS & ABILITIES 

• Intermediate to advanced user knowledge of Microsoft Excel, Microsoft Word, and Microsoft Access. 

• Familiarity with Workday is preferred. 

• Active Listening: Giving full attention to what other people are communicating; taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times. 

• Communicating: Conveying information to others in an effective manner. 

• Time management: Managing one’s time productively and efficiently. Ability to organize and prioritize tasks. 

• Reading Comprehension: Understanding written sentences and paragraphs in work related documents. 

• Writing: Communicating effectively in writing as appropriate for the needs of the audience. 

• Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do. 

• Service orientation: Actively looking for ways to help people. 

• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 

• Coordination: Adjusting actions in relation to others’ actions. 

• Oral Expression: The ability to communicate information and ideas in speaking so others will understand. 

• Oral Comprehension: The ability to understand information and ideas presented through spoken words and sentences. 

• Written Comprehension: The ability to understand information and ideas presented in writing. 

• Written Expression: The ability to communicate information and ideas in writing so others will understand. 

• Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. 

• Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense. 

• Originality: The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem. 

WORKING CONDITIONS 

WORK ENVIRONMENT 

The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment. 

PHYSICAL DEMANDS 

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. 

• Occasional lifting of items up to 25 pounds (files, computer printouts on occasion) 

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.