Main Areas of Responsibility
HR Administration
- Administer HR related documentation, such as employment contracts, confirmation letters, promotion letters, extension of probation, visa applications, certifications
- Update stamping for new employment letters via LHDN portal
- Prepare and keep up-to-date employee P-files for all employees in Singapore; collate and keep up-to-date P-files for all employees in Asia Pacific (original contracts in employment country but copy in Singapore).
- Super user and main point of contact for HRIS for Asia Pacific. Input and update data in a timely manner into Workday – HR Information System by gathering data from APAC region
- Prepare requisitions for new employee & onboarding
- Provide support for Payroll admin such as TP3 form, update of information in WD
- First of contact for employee work pass applications and renewals. Ensure work pass data is kept updated
- Work with appointed agency to process the work pass applications
- Prepare and maintain ad hoc reports and queries
- Compose and distribute routine written correspondence from HR
- Compose and distribute routine written correspondence from HR
- Distribute routine communication emails via HR Mailbox
- Maintain HR calendar, administrative forms and manuals
- Arrange for GB values training for new employees and any other training for employees
- Provide clerical and administration support to HR Department
Office Management
- Responsible for maintaining the office needs and acting as Office Manager
- Ensure lease terms are maintained and premise is kept clean
- Work closely with building management
- Collect, sort and distribute incoming correspondences
- Corporate phone registration and termination contract
- Updating DBKL premise license annually
- Assign new hire locker key and collect the return key upon resignation
- Liaising with IT for laptop readiness for employees onboard
- Prepare access card for new hires and return access card for resignation
- Liaising with vendors for office upkeep –
- Daily cleaning service
- Monthly grease trap service
- Quarterly air-conditioning service
- Quarterly water dispenser service (Coway)
- Bi-annual water dispenser service (Wells)
- Other duties as assigned
Working Relationship With
All employees, HR Team and various HR related vendors
Background And Education
- Minimum of education is Diploma in Human Resources or Administration or equivalent
- Organizational skills and ability to Prioritize
- Proactive, professional and confident with high Integrity and trust
- Independent, goal-oriented and self-motivating personality
- Fluent in English (verbal/written) and preferably able to speak one or more Asian language
- Be prepared to travel regionally, and willing to work outside office hours
Professional Experience
- Minimum 3 years of experience in Human Resource Administration preferred but not necessary
- Proficiency in IT skills, particularly Microsoft office
- Past working experience within an international/multicultural environment is an added advantage
- Knowledge of HRIS an added advantage