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As part of the administrative staff within the Department of Mechanical and Aerospace Engineering (MAE), serves as primary point of contact for the Honda Chair, an Ohio Eminent Scholar (OES) and their research groups;
Provides general administrative support and project management (including Center operations); creates and maintains record keeping and filing systems; manages calendar and arranges meetings including room reservations, catering, and preparation of documentation and presentations; supports courses/projects taught and managed by the Honda Chair and OES; coordinates Spend Authorizations and Expense Reports for the Honda Chair, OES, members of their research group as well as any invited guests, ensuring all appropriate information and documentation are in place; monitors financial status of research projects and other budget allocations and provides alerts and notifications of deadlines; prepares budgets, spreadsheets and reports at the request of the Honda Chair and OES; maintains records of sponsored projects; responds to and connects with potential academic partners; completes forms and responds to sponsor inquiries; provides updates to sponsoring agencies; assists with proposal preparation and submission; reviews website content and ensures timely updates; drafts website and other updates and submits them to the Honda Chair or OES for approval as appropriate; assists in updating and proofing manuscripts and proposals; assists with administrative activities related to journal editorship including, but not limited to, managing manuscript submissions and follows up with scholars concerning various aspects of the submission process; maintains contact with authors, printers, faculty, staff, and others associated with published work;
Reports to Administrative Assistant to the Department Chair of MAE and provides support as needed for special projects and events; serves as backup for other Office Administrative Associate positions within the Department
Minimum Education Required - High School Diploma or GED
Desired Education - Post secondary training in office administration
Minimum Experience Required - 1 year of relevant experience working in an office setting.
Desired Experience - 2-4 years of relevant experience working in an office setting.
Pay rate: $18.37-23.99/hr.
The actual salary paid to an individual will vary based on multiple factors, including, but not limited to, education, years of experience, internal equity, etc.
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.