Home Department Payroll/Personnel Coordinator II

University of Southern California

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu.

USC School of Architecture is a dynamic platform for educating and inspiring architects to analyze problems and create design solutions that both respond to the challenges of our time and embrace the promise of a better built environment. For 100 years, USC Architecture faculty and graduates have pushed beyond the traditional boundaries of the field to pioneer many paradigm-shifting new practices of architecture. Deeply rooted in the city of Los Angeles and also intensely connected globally, USC Architecture works with our surrounding communities to develop and leverage local insights to forge creative works and solutions.

The USC School of Architecture is looking for a customer-centric and outcomes-oriented Home Department Payroll/Personnel Coordinator II to join the Business Office Team. This staff member will report to the Assistant Dean of Finance.

The Home Department Payroll/Personnel Coordinator II will be part of a team who manages payroll and personnel business processes for the school in support of the students, staff, and faculty. In this fast-paced environment, the Home Department Payroll/Personnel Coordinator II will have responsibilities that include but are not limited to:

• Supervises payroll and personnel processing ensuring that payroll and personnel transactions are delivered in a timely fashion and in accordance with regulations, policies and procedures.
• Responds to inquiries from faculty, staff and student workers regarding payroll or personnel matters and assists in resolving related problems.
• Advises faculty and staff on university payroll and personnel policies and procedures and assists with interpretation or follows through with appropriate university office.
• Manages all part-time faculty functions in Workday including editing part-time faculty positions, updates academic appointments and assignments, and distributing part-time faculty contracts.
• Enters furloughs for part-time faculty at the end of the semester.
• Submits compensation changes for part-time and full-time faculty including promotions, transfers between positions, adding administrative appointments, and bonuses.
• Assist with student worker positions including obtaining the documentation to hire them, entering Work Study assignments in the Student Information System (SIS), and submitting timesheets or On Demand Check Requests when they forget to submit hours.
• Enters summer compensation including period activity pays such as overloads, administrative appointments, and Department Payroll Authorizations from other departments.
• Submits timesheets on behalf of employees when they forget to submit them on Workday as long as the employee has entered hours on their own.

Required Experience

• Related undergraduate study.
• At least 2 years of work experience.
• Working knowledge of applicable laws governing payroll and personnel.

Preferred Experience

• A bachelor's degree in a related field.
• At least 3 years of relevant work experience in a Home Department Payroll/Personnel Coordinator or similar type of role.
• Payroll and personnel experience in an academic school or administrative unit in a university environment is highly desired.
• Knowledge of university enterprise resource planning systems such as Workday.
• Strong computer skills including Excel spreadsheets.
• Excellent verbal and written communication skills.
• Exceptional customer service skills to meet stakeholder needs.
• Ability to work in a cohesive team-oriented environment.
• A self-motivated critical thinker who can solve issues encountered and provide alternate solutions.
• Possess a strong work ethic with the ability to meet deadlines and interact with all levels of management.

The Business Office Team is the central core for all payroll and personnel transactions within the USC School of Architecture. Having the ability to work with central human resource systems and maintain adherence to payroll/personnel policies while delivering a high level of customer service will be key requirements for the successful candidate.

Benefits

USC has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events. To view more information, please visit: https://employees.usc.edu/benefits-perks/

Additional Information:

The Home Department Payroll/Personnel Coordinator II will be expected to work onsite for 4 days per week and adhere to a 4:1 work schedule where one day is allowed for remote work. This position is not eligible for fully remote work. 

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values.

The hiring range for this position is $75,466.82 - $82,774.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Applicant Documents:

*Please upload Cover Letter and Resume to be considered. Please feel free to upload your application materials in a single document. 

#LI-AW1

Minimum Education:
Related Undergraduate Study
Combined experience/education as substitute for minimum education

Minimum Experience:
2 Years
Combined education/experience as substitute for minimum experience

Minimum Field of Expertise:
Working knowledge of applicable laws governing payroll and personnel

                                                  

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$143018.htmld