HIM Specialist Birth Certificate - Full Time Varied Shifts

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.

Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS).

Education

• High school graduate or equivalent
• Previous experience and/or Birth Registrar credentials preferred, minimum of 1-2 years experience in HIM Field

Experience / Qualifications

• Birth Registrar credentials with State of Florida Vital Statistics a plus.
• Registration, credentials and training for designation as a JMC Birth Registrar obtained within first 3 months of hire.
• Experience in HIM field with Electronic Medical Record systems, specifically information related to processing birth certificates for new born encounters.
• Cerner experience a plus, must have strong knowledge of MS Word and Excel.
• Good strong understanding of HIM record processing, workflow and Electronic Medical Records.
• Knowledge of Florida Statutes, HIPAA HiTech, and other laws and regulations a must.
• Strong analytic, and computer skills. Must also have good communication and organizational skills.

Position Summary

The HIM Birth Certificate Specialist is responsible for processing birth certificates for newborn encounters within 5 days as required by the state of Florida.

• Monitor OB census to ensure required turn around time is met per Florida Statutes.
• Work with key individuals in nursing areas to answer any PHI discrepancies needed for state intake form, work through any language or other barriers to ensure timely and accurate filing of birth certificates.
• Issue paternal documentation for birth certificate create to parent(s) to ensure signature requirements are met.
• Coordinate with Home Safe program liaison to ensure proper enrollment into Healthy Start program for those that qualify.  Ensure consent and documentation is obtained per State.
• Coordinate with nursing team for new born discharge and tracking boards reflect completion of birth certificate achieved. 
• Ensure newborn legal name is recorded in STAR.
• Coordinate with financial team to ensure proper billing of surrogate cases.
• Coordination/reconciliation of documents in legal medical record to ensure proper indexing and record maintenance is achieved.
• Report urgent issues to HIM Manager/Director and provide weekly turnaround time (TAT) reports to for compliance monitoring.
• Pick up charts from all nursing areas for courier to the HIM department for reconciliation and processing.
• Assist with prepping and scanning of loose reports and charts when time permits.
• All other duties assigned.

Team Member Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances in order to collaborate effectively within department and organization.  Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Peer Support

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team. 

Inspiring and Motivating Others

Fosters commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments.  Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow. 

Demonstrating Emotional Intelligence

Exercises self-leadership, self-awareness, and self-regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations.  Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments.  Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things.  Things creatively, generates novel and valuable ideas and uses these ideas to develop new or improved processes. Accepts new ways of doing things and adapts to change.

Communicating Effectively

Speaks and writes clearly, conveys information in a concise, organized, and logical manner.  Is adept at tailoring the message to fit the interests and needs of the audience.  Listens attentively and exercises tact, discretion, and diplomacy when interacting with members of the department and organization.

Promoting Diversity and Inclusion

Treats all people with dignity and respect.  Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics.  Challenges bias and intolerance.  Develops all-inclusive groups in the realms of social interaction and communication.  Shows respect for the beliefs of others; encourages and promotes practices that support cultural diversity; discourages behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Physical Requirements

Office -2 Grip dynamometer 10 seconds/10lbs; pinch thumb and forefinger 10 seconds/2lbs; rotate wrist with 10 lb weight; flex and extend elbow with 10lb weight; raise shoulder 135 degrees forward and shrug shoulders with 10lb weight; squat; kneel on single knee; push and pull stationary cart with force of 40lbs; carry 10lb weight 30 feet; lift 20lb weight floor to table/table to floor; and lift 10lb weight table to shoulder height.

Threshold Requirements

These threshold requirements are required and completed yearly basis. Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation. TB/PPD Surveillance Program. Maintenance of required professional licensing and/or certification(s).