Health System Specialist - Executive Assistant

Health System Specialist - Executive Assistant

Department: Department of Veterans Affairs

Location(s): Portland, Oregon

Salary Range: $95488 - $124140 Per Year

Job Summary: This position reports to the Deputy Director, Patient Care Services (DDPCS) Chief Nursing Officer and assists the DDPCS with administrative duties involving Chaplain Service, Imaging Service, Inpatient and Emergency Care Services, Nursing Professional Services, Organizational Development Service, Pathology and Medical Laboratory Service, Pharmacy, Social Work Service, Sterile Processing Service, and Whole Health Service.

Major Duties:

• The incumbent serves as a major advisor and Executive Assistant to Deputy Director, Patient Care Services (DDPCS) /Chief Nursing Executive at VAPORHCS. In partnership with Division Leaders, the incumbent is responsible for the overall daily operation and long term management of the DDPC's Strategic Business Unit (SBU) that includes Chaplain Service, Inpatient and Emergency Department, Imaging Services, Nursing Professional Services, Organizational Development, Pathology & Laboratory Services, Pharmacy Service, Sterile Processing, and Whole Health Service, which equates to approximately 1,100 FTE. The incumbent is a peer to Division Leaders, collaborating and working as a member of a cohesive team to collectively assist Executive Leadership in all aspects of efficient and effective business operations. Major duties include but are not limited to: Interpreting administrative policies, developing and implementing local policies, defining administrative requirements and/or providing advice to top facility and VISN management on related issues in a health care system. Providing advice and guidance for a wide spectrum of managerial areas regarding administration in a health care system. Participating in various constituent meetings to promote understanding of the healthcare delivery system's mission and/or to create an atmosphere conducive to quality patient care. Developing and coordinating internal review systems to assure clinical/administrative activities are in compliance with agency, accrediting and/or regulatory requirements in a health care system. Serving as an advisor to the agency on all administrative management matters associated with programs and operation. Independently identifies and collects necessary data, including legislative and program data Interviews with senior management program officials, veterans, employees, and supervisors Facilitating short and long-range planning efforts Reviewing and interpreting health care data and metrics Work Schedule: Full Time, Monday - Friday, 7:30am - 4:00pm or 8:00a.m. - 4:30pm (PST) Position Description Title/PD#: Health System Specialist - Executive Assistant/PD213230 Physical Requirements: No special physical demands are involved except the ability to work under pressure, tight time deadlines, and rapidly changing priorities. The work requires walking throughout the VAPORHCS. The incumbent may work irregular hours. Travel may be required.

Qualifications: To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 11/21/2025. Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist - Executive Assistant. Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. At this level, applicants would have obtained this experience working within a health care setting, working directly with healthcare professionals and organizational leadership to solve problems in support of the delivery of patient care and program/operational functions; experience running and supervising an administrative component of a health care system customizing in compliance, improvement programs, and operations; experience analyzing data and applying management principles and analytic technique which result in substantive recommendations for supporting or changing program operations, methodologies, or missions; and planning and accomplishing health care system special projects and performing staff support work in short and long-range planning efforts. Preferred Experience: Minimum of five years of experience in hospital administration and operations, leadership and (or) management. Minimum of five years of experience working closely with facility service managers, problem solving, and building coalitions. Managing executive level budgeting processes that resource the organization. MS Office suite products to include data entry and analysis and reports. Master's Degree in Hospital Administration, Public Health Administration, or related fields such as business or public administration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 11/21/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12830752. 1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. 2. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Application Deadline: 2025-11-21