Grant Acquisition Project Coordinator

Position Title:

Grant Acquisition Project Coordinator

Job Description:

Under general direction of the Grant Manager, Director, or respective supervisor, incumbent supports and serves as a liaison between departments and the Grants Team. Organizes and reviews grant records, researches and identifies potential grant sources, and provides backup assistance with acquisition of either federal, state, local, and/or private grants.

This position is eligible for full city benefits, including:

• Health Insurance (95% of premium paid by city)
• Dental, Vision and Life Insurance
• Paid vacation and personal leave
• 6-12 weeks of paid parental leave available
• Retirement contributions toward a pension plan and/or 401(k)
• A robust Employee Assistance Plan (EAP)
• Up to $4,000 tuition reimbursement annually
• Discounted supplemental benefits like pet insurance and legal services

TYPICAL DUTIES:

• Serves as a liaison between departments and the Grants Team including support with scheduling and coordinating regular check-in meetings and tracking departmental priorities.

• Actively researches, evaluates, and makes recommendations on available sources of federal, state, local, and private grant funding in the City's interest and for its use. Presents grant information to the Department and Division heads and other City Administrators or community organizations for final consideration.

• As needed in a backup role:

  i. Prepares and submits grant proposals and grant applications,

  ii. Serves as the City's liaison with federal, state and local agencies for the acquisition of grants,

  iii. Carries out and support grant application package development and project budget vetting with Department and Division staff,

  iv. Completes application submissions in coordination with the City Attorney’s Office and Mayor’s Office; and,

  v. Initiates and negotiates contracts, agreements and other documents necessary for grant program management.

• Identifies promising and strategic public and private sector grant opportunities to further the City's interests and make recommendations to Department and Division staff for consideration.

• Prepares drafts of new or revised policies, procedures, and recommends process improvements.

• Maintains records of donations for use by Finance Department in reporting to the city council.

• Organizes and reviews grant files to ensure documentation is complete, maintained, and retained for appropriate audit trails and compliance.

• Proactively updates and verifies grant matrix. Tracks all funding opportunities explored and pursued by the Grants Team. Develops and updates team metrics.

• Drafts updates and reports on status of grant acquisitions, activities, financial status, research and data collected.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Graduation from an accredited college or university with a bachelor's degree in Public or Business Administration, Finance, Public Policy or a closely related field and four years full-time paid professional experience in grant acquisition/writing. Up to two (2) years of experience may be substituted for education on a year for year basis.

• Knowledge of varied federal, state, local, and private foundation grant planning and redevelopment programs.

• Knowledge of city programs and activities; mission, goals, policies and objectives; management principles and processes; analytical methods and techniques for assessing program development or execution and improving organizational effectiveness and efficiency; basic budgetary and financial management principles and techniques as they relate to short and long-range planning of programs and objectives.

• Ability to use a personal computer and related programs including word processing and spreadsheet software.

• Ability to analyze grant application process documents, analyze statistical data and understand development plans and specifications.

• Ability to communicate effectively and build consensus with individuals of diverse backgrounds, with varied organizational needs and differing priorities.

• Ability to travel from one location to another to work with various City department representatives, and public private organizations outside of assigned office area.

WORKING CONDITIONS:

• Generally comfortable physical working conditions in an office setting, requiring light physical effort. Intermittent sitting, standing and walking, and frequent use of a computer, telephone, and other standard office equipment.

• Intermittent exposure to stressful situations as a result of human behavior and conflicting project deadlines.

• Required travel to various sites within the City and rarely evening work.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Full-Time

POSITION SALARY RANGE

$27.89 - $48.19

DEPARTMENT

Finance

Full Time/Part Time:

Full time

Scheduled Hours:

40