Global Head of Corporate Secretarial & Administration Services

Reporting to the General Counsel of State Street, Global Head of Corporate Secretarial and Administration Services will be responsible for managing and executing the responsibilities of the Corporate Secretary Office, leading the team that supports the Board of Directors of both State Street Corporation and State Street Bank and Trust Company and corporate governance throughout State Street’s global footprint. This position will promote Board effectiveness by planning and executing all Board and Committee meetings and activities, advising agendas and curating  materials, preparing and maintaining governance documents and records, identifying and preparing Management attendees at meetings, managing and administering logistical planning and issues, executing a Director orientation and continuing education program, counseling communications and interactions between Management and the Board and maintaining industry-standard governance best practices.

This position will be responsible for executing our governance practices across Board, Legal Entity and Management Committees ensuring effective interactions, escalations and on-going governance and administration.

The successful candidate will be a strategic business partner and advisor to Management and the Board, ensuring clear communication and the smooth functioning of the corporate governance processes. He or she will play a visible and strategic role for the corporation and will exhibit strong leadership, effectively motivating the team, driving cross-enterprise collaboration and efficiency, and driving results.

KEY RESPONSIBILITIES

Board management and Administration, Corporate governance, and compliance

• Lead development of agendas (including forward calendars and agendas) for Board and Committee meetings, curate Board materials to ensure content is complete, concise, and synthesized.
• Ensure consistent practices across Board Committees and compliance with governance formalities.
• Provide advice and training for Management presentations to Directors.
• Prepare, update and maintain governance documents (e.g., minutes, Committee charters, policies, and corporate governance guidelines), guided by industry best practices and regulatory expectations/standards.
• Curate the  Board education program, including Board and Committee onboarding, as well as continuing education on developing issues for a GSIB board.
• Conduct and support, as appropriate, governance processes (e.g., written consents, new Director independence assessments, related party transactions, Director and Committee evaluations and D&O questionnaires).
• Develop, improve, and maintain use of communications technology for the Board.
• Coordinate, including logistics, Director engagements with each other and with Management, including Board/Committee meetings, Board off-sites, Director site visits, Director Town Halls and 1:1 meetings with Management.
• Develop continuing education plans for Corp Secretary staff, including use of best practices and participation in industry groups.

STAKEHOLDER RELATIONS

• Manage and conduct Annual Meetings of Shareholders.
• Prepare and file Annual Meeting proxy statement with SEC and continue to evolve document consistent with industry practices; prepare and manage responses to related shareholder proposals
• Manage production of board materials to regulators; prepare and execute corporate filings with regulators (e.g., State annual reports, NYSE filings).
• Manage and file Director/Management Section 16 forms with the SEC; manage and administer Securities Trading Policy and 10b5-1 trading plans
• Serve as the primary point of contact for shareholder inquiries and communications.
• Participate in shareholder outreach engagements and activities.
• Manage relationships with governance vendors (e.g., shareholder solicitors).
• Maintain up to date knowledge of corporate governance best practices and regulatory requirements.

LEGAL ENTITY AND MANAGEMENT GOVERNANCE 

• Develop consistent governance strategies for subsidiary boards within the State Street group and ensure organizational structure maximizes cohesion and effectiveness.
• Develop and maintain organizational governance processes for subsidiaries including charters, escalations, composition structures, authorized signatories, required meeting frequency, and other related matters.
• Consider, support and  implement best practice for administration of the Legal Entity Oversight Committee (LEOC) and other gatekeeping functions for subsidiaries.
• Develop “best practice” guidelines for overall governance, membership, terms of reference, voting, agendas, minutes to ensure consistency in governance practices.

Preferred Qualifications

• 20+ years of experience; 10+ years of experience in leadership roles
• Strong understanding of corporate governance principles, regulations, and best practices
• A player-coach and doer; someone who takes on a lot, plans, is organized, is agile and performance driven. Consistently meets deadlines, delivers accurate work, and operates in a fluid, fast-paced manner.
• Ability to build consensus and create collaborative relationships; effective relationship management and influencing/negotiating skills; high levels of initiative and personal accountability.
• Effective communication and presentation skills at all levels; both one-on-one and with larger groups
• Uncompromising integrity, transparency, and personal and professional character. Brings a reputation of consistent respect from those with whom s/he has worked.

Salary Range:

$225,000 - $337,500 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

For a full overview, visit https://hrportal.ehr.com/statestreet/Home.

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.