General Admin - Melaka

Job Description

General Admin:

• End to end process of travel arrangements for Prysmian colleagues, SMT, customer, or others as needed, i.e. hotel, flight, transportation arrangement, SIM card roaming and confirmation to traveler/visitor.
• End to end process of Foreign Workers administration (Renewal, COM , ePlks and FWCMS) including hostel management and travel arrangements.
• Hostels management: (Bungalow) for expatriate regular maintenance, cleaning & administration and contract renewal.
• Factory & company hostels main gate master key administration.
• Company vehicles management: cleanliness, maintenance, administration (insurance, road tax, LTA approval, traffic summons & etc).
• Supervise company driver cum dispatch (outstation & daily dispatch schedule).
• Maintain a Filing Record System.
• Housekeeping & cleaners administration / contract renewal.
• Support in internal communication such as Company newsletter, internal memo & letters, local language translation & checking, updating notice boards, public holiday communication and TV communications.

• Supporting Front office festive decoration, renovation & repairing coordination with Maintenance.
• Communicate with Department of Environment for all matters regarding schedule waste, including company schedule waste.
• Handle phone calls, business correspondence and general contract management, Reception duties for the office, including answering calls in a professional and timely manner, passing on accurate messages, Internal phone list update & circulation
• Meeting room & training room booking, also Eye-Cather administration.
• Controlling the stock of consumable items i.e. coffee capsule, milo, snacks.
• Tonner request Pantries monthly sundry purchase & RO drinking water consumption
• Uniform or safety shoes request & annual order.
• Manage the budget of office administration related expenses Office telephone & mobile phone (SCMM / DM & DMS) bill checking & verification Office photocopy machines (4 units) service monitoring.
• Handle Stationary request & welcome pack for new joined staff (DW).

HR support:

• Supporting in the process of Non-Desk Workers recruitment and onboarding, including interns.
• Supporting staff welfare/activities & engagement events: such as Annual dinner coordination, company celebration, sport competition, recreation coordination & claims, events coordination.
• Employee relations on Birthday gifts; employees locker distribution; fruit day distribution; receiving claims and invoices for HR Dept,
• Assist HR Manager in ISO14001 record keeping.
• HRDF application and management and Supporting training & development
• Perform any other ad-hoc projects as assigned.

HSE Compliance:

• Comply with applicable environmental & safety laws and regulations.
• Question and report operations observed to be unhealthy, unsafe, noncompliant, or damaging to the environment.
• Be aware of any significant safety & environmental aspects associated with their work and work area including proper handling of scheduled wastes; unsafe act /conditions.
• Refrain from participating in operations that are unhealthy, unsafe, noncompliant.

Job Requirements:

• Degree in Management or Administration.
• At least 6 months relevant experience.
• Good command of spoken and written English.
• Experience within a rapidly changing organization in Multinational Company preferably within a Manufacturing environment.
• Strong computer application and payroll system.

Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.

All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.

Visit our DE&I Page to learn more about Prysmian's commitments.

Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.