Food Assistance Information and Reporting Assistant

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Goal 1: Food and Cash Assistance Data Entry and System Support

Key Responsibilities
Support daily data capture and maintenance of food and cash assistance information using ITS, LMMS, LESS, and related tools under the guidance of the FAIRO.

Milestones

• ITS and LMMS data entered promptly for receipts, dispatches, and distributions
• Cash-based assistance records captured accurately
• Data discrepancies flagged and corrected in coordination with FAIRO
• System user logs and basic checks maintained
• Field registers aligned with system records
• Support provided during registrations and distributions

Goal 2: Donor Reporting Support and Documentation

Key Responsibilities
Support the preparation and organization of WFP reporting documentation for food and cash assistance.

Milestones

• Supporting documents compiled for Forms 3, 4, and 6
• Draft data prepared for CSS and Cash Transfer Summary Statements
• PartnerConnect uploads supported and verified
• WFP feedback shared with FAIRO for action
• Reporting timelines tracked and reminders issued
• Backup copies of submitted reports are maintained

Goal 3: Warehouse Reporting and Stock Documentation Support

Key Responsibilities
Support warehouse reporting and documentation processes in coordination with Warehouse Supervisors and the FAIRO.

Milestones

• Warehouse stock reports collected and reviewed monthly
• Dispatch, receipt, and inspection reports filed correctly
• Support physical inventory exercises
• Loss and damage documentation compiled
• Variance logs updated and shared
• Warehouse visit reports archived

15% – Goal 4: Filing, Archiving, and Record Management

Key Responsibilities
Maintain proper digital and physical filing systems for food and cash assistance documentation.

Milestones

• Files scanned and uploaded to WVSS SharePoint
• Physical files archived securely at Tonj North Office
• File labels and indexes updated regularly
• Documents protected from loss or damage
• Retrieval requests responded promptly
• Archiving standards applied consistently

Goal 5: Data Quality Assurance and System Integrity

Key Responsibilities
Support data quality checks and system integrity measures across food and cash assistance systems.

Milestones

• Routine data cross-checks conducted
• Field registers reconciled with system data
• Backup support for ITS and LMMS conducted
• Errors documented and escalated
• Support audit and verification exercises
• Lessons learned shared with FAIRO

Goal 6: Coordination, Capacity Support, and Field Engagement

Key Responsibilities
Support coordination with field teams and build basic capacity on reporting tools and documentation standards.

Milestones

• Field staff supported on reporting templates
• Basic coaching provided on ITS and LMMS reporting requirements
• Coordination meetings attended
• Issues escalated appropriately
• Reporting deadlines communicated clearly
• Support provided during peak distributions

Applicant Types Accepted:

Local Applicants Only