The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.
Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.
Reporting to the Director of Operations and working in conjunction with the Fleet and Equipment Lead, this role will coordinate activities associated with the vehicle fleet and equipment.Works extensively with our third-party Fleet Management Company (FMC) on the administration of the Fleet Program.
Support the administration of new vehicle orders including entering, tracking and reporting on progress.
Support the administration and coordination of the company’s equipment program, including tracking, reporting, and maintaining records for owned and leased equipment.
Support registration and insurance requirements. Including, annual renewal process, Certificate of Insurance issuance, registration reprints, out of province transfers and cancellations.
Management of the fuel program includes new card activation, replacements, PIN resets and cancellations.
Action fuel exception reporting, identifying and prioritizing charges that require additional assistance
Support the monthly fleet billing and cardlock billing process.
Facilitate the accident management process working in alignment with our insurance provider.
Supporting inventory management efforts for both assets and drivers within the FMC and ERP systems.
Coordinate and monitor vehicle transfers between branches, locations and districts.
Continuous collaboration with our FMC to support the daily requirements of supporting the fleet.
Prepare reports and communications for distribution to operational leaders.
Assist in maintaining a variety of records and files related to equipment, vehicles, maintenance, repairs, projects, mileage, depreciation, financial activity and assigned duties.
Supporting Environmental, Social and Governance reporting (ESG) efforts for emissions tracking and reporting to support larger organizational goals.
High school diploma
3-5 years’ experience in an administrative role
Advanced experience in Microsoft Office, with superior knowledge in Excel required
SAP experience an asset
Experience with Fleet Management or Equipment Management is a strong asset
Knowledge of personnel policies and procedures and willingness to comply with company policies for privacy and confidentiality, applicable laws and regulations
Diplomatic and flexible to work effectively with all levels and personalities within the organization
Ability to forge, grow and maintain positive relationships with multiple groups
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges
Ability to work within tight deadlines and prioritization of work to achieve them
Strong organization, critical thinking, analytical and problem-solving skills
Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude
Highly developed interpersonal skills and strong customer service orientation
Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
Superior written and verbal communication skills
Supportive of a culture that encompasses the highest ethical standards aligned with the Company values
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.