Note: Current Employees must use the Workday Job Hubs career section to apply for this position.
The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.
Our Values:
Integrity
Common Sense
Innovation
Accountability
Position Data:
Financial Specialist I-J23-U00-HRegularNon-Exempt (eligible for overtime)Overview:
Pay Range: $21.29 - $27.00(Non-Bargaining Pay Plan, B21 Step 1-13)This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)
Responsibilities:
Essential Duties:
Calculates data for accounts payable or receivable functions; verifies accuracy of others' calculations; and processes changes or corrections as needed. Performs primary review of invoices. Data under review may include reimbursements to date based on prior invoice submissions, invoice requests for current period under review, the subgrantee submitted summary page and General Ledger report against the supporting documentation submitted (i.e., invoices, receipts, vouchers).
Tracks and maintains assigned accounts, contracts, and terms of agreement; prepares payment and/or collection plans; tracks debt collection activities; reconciles records for tracking activities; prepares a variety of related financial system reports and technical documents; tracks and ensures currency of subgrantee contract necessary documentation on file (i.e. current COI). Compiling and entering information as directed by Accountant III into documents and templates (i.e. updating budget table in contracts, contract tracker, and invoice face sheet during the creation of a contract or modification). This includes tracking and maintaining detailed contract records, analyzing terms, interpreting funding guidelines, and identifying allowable costs to ensure compliance. Discrepancies between invoices and contract terms are flagged and investigated, with significant issues escalated to the Accountant III for further review.
Audits, validates/reviews approves for form, legal and procedural compliance of various documents prepared or entered into a computer system; drafts and implements operational guidelines to ensure compliance with policies and procedures. Data audited in Workday will include supplier invoice entries made by Financial Services, to maintain the accuracy and integrity of the Human Services Department expenses related to procurement cards and Veteran vouchers. Additionally, Supplier-IDs created by the Auditor’s Office must also be reviewed to ensure the information is accurate (i.e., names, payment remittance address).
Responds to questions and provides guidance in area of specialty. Develops positive professional relationships with subgrantees. Communicates with other departments such as Financial Services, Auditor’s, and Treasurer’s Offices on an as-needed basis to address issues related to job duties, such as reimbursement or payment submissions or processing financial information. Through these efforts, supports consistent, effective interactions across departments and promotes accountability in financial operations.
Reviews invoicing documents to ensure claims are filed for reimbursement and accounts are monitored upon completion of invoice payment; reviews records for adjustments to determine payments align with documentation. Monitors invoicing deadlines to support timely reimbursement and accurate financial reporting. Prepares invoicing documentation for secondary review, following established guidelines and consulting with the Accountant III as needed.
Types or prepares a variety of correspondence and documents such as requisitions, bank deposits, tax documents/information, assessments, manual warrants, subgrantee contract face sheets, and/or grant applications. Processes purchase orders for the Human Services Department under the guidance of the Accountant III. Reconciles orders with charges and prepares receipts using appropriate cost allocation. Submits receipts to Financial Services for entry, following established procedures
Provides customer service by greeting customers and provides technical support, explaining the issue at hand and resolving issues for services received or amount billed. Provides proactive customer service and education when working with subgrantees and other external stakeholders by guiding them through billing requirements, contract documentation, and invoice submission processes. Ensures all customer support activities uphold departmental policies and contribute to financial accuracy, transparency, and positive working relationships. Sends recurring reminders on a dependable schedule to subgrantees, using tools in Outlook to improve efficiency of time use.
Performs other duties as assigned.
Education & Experience:
High School or (G.E.D.) AND 3years of customer service or cashiering or solid waste/environmental sciences related experience or an equivalent combination of education and experience which provides the knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.
Required:
Valid WA State Driver’s License and proof of insurance, if requested.
Successful completion of a financial background investigation and general employment verification. Successful completion of specialty training and/or possession of specialty related certification is required within six months of appointment. This may include one or more certifications such as: Integrated Disbursement and Information System (IDIS) New User Training; Notary Public
Preferred:
Certificate or Associate’s Degree in Accounting 8 Form Revised 10/2016
Government or non-profit experience;
Experience using Microsoft Word, Excel, and Outlook; Workday, Integrated Disbursement and Information System (IDIS), SAM.gov, and SAW.
Experience interpreting and monitoring service contracts for compliance and validation of services rendered;
Some knowledge of principles, theories, and practices related to human services, homelessness, and behavioral health;
Bilingual or bi-literate in Spanish
Experience working with or knowledge of homelessness, behavioral health or local social service agencies and programs.
Equipment Used:
Computers, telephones, calculators, fax machines, photocopiers, labeler, printers, other basic office equipment and operation of a passenger vehicle. Operation of the following software programs: Microsoft Office, Adobe, Workday, Teller, Integrated Disbursement and Information System (IDIS), SAM.gov, and SAW.
Working Conditions:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Knowledge:
Basic accounting theories and practices including
Basic mathematics;
Basic payroll procedures
General knowledge of financial specialty assignment area;
Office practices and procedures
Phone etiquette
The legal system including legal terminology, court rules and procedures;
Methods of computer data entry and computerized recordkeeping;
Roles and responsibilities of the judicial system departments and law enforcement agencies;; Grammar, spelling and punctuation;
File maintenance techniques;
Customer service technique
Skills (and abilities):
Reviewing and verifying accounting information
Attention to detail and accuracy
Preparing and processing documents related to assignment area function
Performing a variety of calculations for payroll, taxes and invoices
Using office equipment such as phones, copies, calculators scanner and fax machines
Using a personal computer and related software applications;
Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public
Communication, both oral and written, sufficient to exchange or convey information and to give or receive work direction.
“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.
Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.
Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.
Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.
In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.
Yakima County is an E-Verify Employer.