The Corporate Shared Services (Finance) is seeking a suitably qualified and experienced Finance Shared Services Officer to join the Accounts Payable team to provide financial administrative services and advice to staff and students ensuring the quality and efficient delivery of Finance Shared Services.
About the Role
Reporting to the Group Accounts Payable Manager, you will be responsible for:
Processing and payment of supplier invoices.
Processing staff and student reimbursements.
Creation and management of vendor accounts.
Provide effective customer service to multiple stakeholders (staff, student & external contacts).
Provide support, as required, for the on-going development of Finance Shared Services process initiatives across the function, including participation in project and working groups.
Perform any other duties as required and appropriate for this classification.
Undertake regular analysis and reporting.
Provide training support and assistance to a wide range of internal customers.
Maintain & develop ongoing good stakeholder relationships and be “customer centric”.
Please note that this is a full-time 12-month fixed term contract role.
About You
You will have a strong customer-centric approach with the ability to develop and maintain collaborative relationships with a wide range of internal and external stakeholders. You are quality-focused, highly organised, resilient and a team player.
You will have good verbal and written communication skills to provide clear and concise information to a diverse group of students over the phone and by email. You enjoy working in a fast-paced environment and have suitable skills and relevant experience to hit the ground running in this role.
You will enjoy involvement in process improvement initiatives, providing constructive insight and possible alternative approaches in relation to day-to-day procedures, system functionality and service efficiencies.
About Us
Corporate Shared Services (Finance) provide finance support services to the Faculties and Portfolios within the University. It partners with clients to continuously improve the quality and efficiency of those services through a commitment of service excellence and effectiveness. Corporate Shared Services (Finance) includes Accounts Payable, Revenue Services (Accounts Receivable) and Purchasing.
Macquarie is engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.
To Apply
To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet the selection criteria below:
Degree or certificate in Accounting/Finance and/or relevant experience. (Desirable)
Experience in supplier data management i.e. creation, modification, inactivation and robust understanding of controls around supplier details management.
Experience in high volume of invoice processing, staff reimbursements and payment.
Working with large volume of data using Microsoft Excel.
Experience in one or more areas of Finance Shared Services (Accounts Payable, Accounts Receivable or Purchasing) within a large and complex environment.
Contribute to process improvement in a shared finance service environment.
Experience working with an ERP system and/or P2P systems BAWARE and/or TechnologyOne is desirable.
*This position requires a criminal record check.
Role-specific Enquiries: Sujan Regmi, Group Accounts Payable Manager via sujan.regmi@mq.edu.au
Applications Close: 4 January 2026 at 11:59pm (AEST)
We reserve the right to progress or decline applications at our discretion and may close this advertisement prior to the listed closing date.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
We are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only is our prime location an advantage, but take a look at our benefits on offer:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport & Aquatic Centre
Onsite GP, imaging & physio clinics
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
04/01/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.