We are seeking a highly motivated, detail-oriented Finance Admin Professional to join our SSC FINOPS (Finance Operations) team. In this pivotal role, you will act as a key link between the SSC and DEME HQ, ensuring high-quality, timely, and compliant Accounts Payable (AP) support.
In this role, you will support the team in handling BCD Travel and Car Fleet supplier invoices in Dynamics 365 F&O, working closely with other FINOPS team members. You will play an important role in ensuring timely, accurate, and compliant Accounts Payable (AP) processing and contribute to a smooth operational workflow between SSC and DEME HQ AP.
Your responsibilities
- Assist in end‑to‑end AP invoice processing for BCD Travel and Car Fleet suppliers.
- Perform detailed validation of all incoming invoices, including supplier details, Travel Details, Validation checks, cost centers, invoice dates, currency, and tax accuracy.
- Register invoices in Dynamics 365 F&O and ensure timely posting into the system.
- Monitor and follow up on approval workflows, escalating delays when required.
- Ensure invoices are processed within SLA, maintaining high accuracy and compliance levels.
- Review and resolve invoice discrepancies by coordinating with HQ AP Team.
- Ensure strict adherence to DEME AP policies, financial controls, delegation matrix, and internal compliance requirements.
- Ensure Internal Data Quality check for each invoices before Posting.
- Provide timely updates on invoice status, pending approvals, bottlenecks, and exceptional cases.
- Support HQ AP on administrative tasks and cross-team collaboration activities.
- Build positive working relationships with internal HQ AP Team, ensuring smooth operational flow.
- Investigate and resolve blocked invoices, unmatched entries, duplicate invoices, payment hold issues, or invoices missing key documentation.
- Track and reduce repeated invoice issues by ensuring proper root-cause analysis.
- Maintain daily/Monthly trackers for invoice volume, aging, SLA performance, and exceptions.
- Support preparation of AP metrics and operational performance reports for management review.
- Highlight risks, forecast processing loads, and support workload balancing.
- Maintain and enhance Standard Operating Procedures (SOPs) for all FINOPS AP‑related processes.
- Ensure all updates from HQ or policy changes are incorporated into SSC documentation.
- Identify opportunities to improve AP workflows and reduce manual work.
- Collaborate with functional/digital teams for Dynamics 365 F&O enhancement testing (UAT).
- Proactively suggest actions that enhance accuracy, efficiency, and data quality.
Your profile
- Education: Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, or a related field.
- Experience: Fresher to 2 years in Accounts Payable, Finance Operations, or Finance/Accounting internships.
- Technical Skills: Proficiency in MS Office; experience with accounting or AP‑related processes and any accounting ERP—preferably Dynamics 365 F&O is an added advantage.
- Analytical Mindset: Strong attention to detail and ability to interpret financial data and processing exceptions.
- Communication: Strong interpersonal and communication skills to coordinate effectively between HQ and SSC.
- Mindset: A proactive approach to problem-solving and a degree of "operational ownership" over the data you manage and able to meet deadlines.
- Self-Management: Ability to work independently and as a team in a fast-paced environment while maintaining high attention to detail and organized workflows.
Our offer
- An extensive mobility program for a healthy work-life balance.
- A permanent training track which allows you to develop yourself personally and professionally;
- A stimulating, innovative workplace with numerous growth opportunities;
- A people-oriented environment with an interactive health program and a focus on employee wellbeing.