FINANCE & ACCOUNTING SPECIALIST

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

The Finance & Accounting Specialist is responsible for ensuring the timely, accurate, and compliant processing of cash management, disbursement, banking and payroll-related transactions for WVDF. The role safeguards the integrity of financial resources by managing payment processing, government remittances, funding transfers, bank coordination, and support for payroll computations. The specialist also acts as an Authorized Representative for banking concerns and ensures proper stewardship of the organization’s entrusted financial assets
 

This is an open-ended post based in Quezon City.

MAJOR RESPONSIBILITIES 

Disbursement & Cash Management Processing 

• Review, process, and file payment transactions across various financial platforms; route transactions for required approvals; and manage cash‑related activities, including withdrawals and deposits, ensuring proper documentation, coordination, and compliance with internal policies.  
• Maintain organized electronic filing of payment documents and ensure accurate and timely updating of disbursement records.  
• Timely issuance of Notice of Deposit for staff reimbursements or related deposits.  
• Monitor daily cash balances in disbursement accounts to ensure fund availability prior to payout. 
• Accurate, timely, and well-documented disbursement processes ensuring integrity and compliance. 

Banking and Document Management

• Coordinate with bank personnel to ensure timely updating of account requirements and authorized signatories, and prepare, route, and submit all related bank documents, including updating forms, certifications, and confirmations. 
• Extract and file all monthly bank statements.  
• Assist bank signatories and users in the proper use of bank platforms and procedures, and troubleshoot system errors or access issues, coordinating with bank representatives as needed. 
• File payee advice, debit/credit memos, and related bank notifications, and maintain organized hardcopy records to ensure complete, compliant, and audit‑ready documentation. 
• Updated, compliant, and well-maintained banking documentation supporting uninterrupted financial operations. 
• Complete and reliable financial records supporting reporting accuracy. 

Preparation of Accounting Entries for Fund Transfers, Deposits, and Related Transactions 

• Prepare timely and accurate accounting entries for fund transfers and related transactions, and record deposits, collections, and credit memo adjustments with proper account classification authorization, documentation, and compliance with accounting standards. 
• Coordinate with banks, SSC, and internal requestors for clarification of entries, discrepancies, and confirmation of completed transactions. 
• All fund transfers and deposit-related transactions are accurately recorded, properly supported, and posted within deadlines, ensuring the integrity of WVDF’s financial statements.  
• Timely and correct accounting treatment minimizes errors, prevents misstatements, and supports transparent financial reporting.  
• Smooth coordination and accurate entries contribute to effective cash flow monitoring and reliable bank reconciliation processes. 

Organizational Contribution: 

• Regularly attend and participate with team and corporate activities and events. 
• Timely submit Performance Agreements that includes Individual Learning and Development Plan and staff spiritual nurture plan, and Annual Performance Reviews. 
• Timely submission of Monthly management report (MMR).
• Foster a cohesive, purpose-driven team that exemplifies Christ-centered values in all actions and decisions.
• Strengthen internal integrity and unity while enhancing external impact within the communities we serve.
• Ensure that all work consistently reflects and upholds the organization’s foundational spiritual principles.

Other tasks

• Business Continuity Planning (BCP)  
• Payment Run Confirmation  
• Process flow guide of task 
• SIM review  
• Finance reviewer of COUPA transactions 
• Payment troubleshooting 

QUALIFICATIONS

• Bachelor’s Degree in Accounting / Finance.
• At least 3 years of experience in leading a Finance and Accounting services team.
• Accounting Expertise: Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring, and internal accounting controls.
• Financial Systems and Controls: Proficiency in financial systems, internal control, taxation, business process analysis, and development.
• Management and Administrative Skills: Demonstrated management and administrative abilities, with a capacity for creative thinking.
• Communication Skills: Excellent communication and influence skills, both oral and written.
• Computer Literacy: High level of computer literacy with proficiency in spreadsheets, word processing, and accounting software.
• Preferred Knowledge: Familiarity with Sun System is preferred.
• Interpersonal Skills: Ability to interface sensitively with people from various units and departments.

Applicant Types Accepted:

Local Applicants Only