About the Role:
The Event Assistant plays a key role in bringing employer events to life at UVA. You’ll be part of the Employer Relations Team, helping create a seamless, professional, and welcoming experience for recruiters while supporting students’ access to career opportunities.
This is a hands-on, high-impact role where you are often the first and last impression employers have when they visit Grounds.
What You’ll Do:
You’ll support a wide range of employer-facing events, including information sessions, workshops, networking events, and career fairs.
Responsibilities:
• Welcome employers and serve as their on-site point of contact
• Assist with event setup, signage, and materials
• Ensure technology (screens, Zoom, etc.) is functioning
• Troubleshoot issues and keep events running smoothly
• Stay present during events to support flow and timing
• Collect recruiter contact information
• Complete post-event summaries and feedback forms
• Assist with career fairs and special projects
Schedule & Time Commitment:
• Evening shifts (4:30 PM – 9:30 PM)
• Must be available for multiple evenings per week
• Occasional daytime shifts for special events
• First 6–8 weeks of each semester are busiest
• Work is shared across a team
What You’ll Gain:
• Access to recruiters across industries
• Experience in event execution and operations
• Professional communication and customer service skills
• Insight into employer recruiting strategies
• Confidence working in real-time environments
What Makes Someone Successful:
• Reliable and consistently on time
• Professional and friendly
• Strong problem-solving skills
• Detail-oriented and accountable
• Adaptable in fast-paced environments
Why This Role Matters:
Employer events are critical to connecting UVA students with opportunities. This role ensures a smooth experience for employers and supports strong partnerships.
*In addition to the job duties and responsibilities outlined below, this position will participate in a structured internship experience through the Internship Placement Program (IPP). If selected, interns must enroll in either UNST 3910 (1 cr.) or UNST 3920 (1 cr.). The courses are offered 9+ times during the fall, offering plenty of options to choose from.
Through this robust internship experience, students will receive dedicated career support from their supervisor and gain key skills and competencies that align with future job interests. The FWS Internship will look great on your resume and provide the student with impactful stories to share in interviews. TFWS Internships are best suited for students in their 2nd – 4th years.*
Compensation: $15/hr.
In addition to the above job responsibilities, other duties may be assigned.
MINIMUM REQUIREMENTS
Resume and Cover Letter required with your application.
Education: Current UVA Student with Federal Work-Study Eligibility
Experience: No experience or previous training required. Perform routine tasks with minimal responsibility. Where applicable, position may require ability to interact with the general public.
Licensure: None
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.