FBS Analyst II - Contract Specialist

Job Title

FBS Analyst II - Contract Specialist

Agency

Texas A&M University

Department

Department Of Contract Administration

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Analyst  II – Contract Specialist, under minimal supervision, is responsible for providing contracts support to Texas A&M University, Texas A&M University at Galveston, and Texas A&M University Health Science Center; managing the full lifecycle of contracts for academic, IT, services , and more as well as partnering with campus stakeholders to deliver timely, compliant agreements.

 

Essential Duties/Tasks 

Accounting / Business Support

• Identifies and resolves outstanding items and implements solutions/communicates actions

• Assists with reporting functions

• Provides oversight, reviews, and audits requisitions, purchase orders, and contracts

Office / Project Support

• Tracks internal projects, audits, business records, and records management

• Oversees or leads a function or serves as a subject matter expert in one or more areas

• Research policies, practices, and/or trouble transactions for solutions

• Prepares and maintains standard operating procedures and internal resource documents

Contract Administration

• Ensure all agreements comply with Texas statutes, A&M System rules, institutional policies, federal requirements, and best practices for public, higher education contracting

• Draft, review, and negotiate contracts, amendments, and change orders; redline terms and conditions to align with state requirements (e.g., sovereign immunity, venue, indemnification limitations, insurance)

• Ensure data protection and regulatory clauses for education and research (FERPA, HIPAA/BAA, GLBA, cybersecurity and data-processing addenda for SaaS/IT)

• Identify risks within contracts and effectively communicate those risks to stakeholders on campus

• Coordinate contract reviews with other campus partners, such as the Division of Risk, Ethics, and Compliance, Technology Services, Office of General Counsel, and others

• Maintain accurate records in the contract lifecycle management system; track key dates, deliverables, renewals, and closeouts; support audits and public information requests

• Communicate contract status with interested parties

• Train and advise campus stakeholders on contract policy, processes, and risk; promote consistent use of templates and standards

What you need to know

Salary: $55,000

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience

• Two years of related experience. Previous experience in reviewing, negotiating, and awarding contracts for public institutions of higher education within the state of Texas

Preferred Qualifications

• Previous experience in reviewing, negotiating, and awarding contracts for members of The Texas A&M University System

 

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications

• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

• Strong verbal and written communication skills

• Ability to work independently once given a project

• Ability to apply rules and regulations in a complex environment

• Ability to multitask and work cooperatively with others

• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.