Faculty Administration Officer

As the Faculty Operations Administration Officer, you will: 

• Provide general and transactional administrative support across the Faculty.

• Support the Faculty Executive Director, Deputy Deans, Associate Deans and Heads of Department/School, including diary management, logistics, meetings, travel, and materials.

• Coordinate committees — scheduling, agenda preparation, minute-taking, and follow-up actions.

• Organise on- and off-site meetings including bookings, catering, transport and event logistics.

• Update and maintain Faculty websites and administrative systems.

• Respond to and triage enquiries about the Faculty’s activities.

• Provide coordination and administration for Faculty-related events.

• Support Schools and Departments with administrative services as required.

• Assist with improving administrative processes and practices.

• Ensure compliance with EEO, WHS, and relevant professional standards.   
   

​About You  

You are a supportive and proactive administrator who enjoys working in a dynamic, fast-paced environment. You are highly organised, confident in managing multiple priorities, and comfortable working both independently and alongside others. You communicate clearly, build positive working relationships, and take pride in delivering high-quality service.

You are someone who is ready to jump in wherever needed, eager to help, and committed to getting things done. You bring a can-do attitude, a willingness to learn, and a genuine desire to contribute to the smooth and efficient running of the Faculty.

Your ability to stay calm under pressure, maintain strong attention to detail and work collaboratively with a wide range of stakeholders will be key to your success in this role.

About Us  

One of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world.   

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community. Connect with us today.   

  
To Apply   

To be considered for this position, you must apply online by submitting your CV and a separate cover letter that demonstrates how you meet the selection criteria.  

Essential Selection Criteria 

• A degree in Business Administration and/or relevant experience.

• Demonstrated experience delivering high-quality administrative and/or executive support within a complex organisational environment (preferably in higher education), including supporting leadership teams.

• Proven ability to coordinate multiple activities and priorities with minimal supervision while meeting tight deadlines.

• Demonstrated experience providing high-quality customer service as well as the ability to work and communicate effectively with a diverse range of stakeholders.

• Intermediate computer skills including Microsoft office and a range of database management systems and applications.

• Excellent attention to detail.

• Demonstrated experience in developing and implementing administrative process improvement.

• Demonstrated knowledge of finance and budgeting principles and practices with experience in budget administration, analysing data and working with financial systems and reporting. 

*** This position may be subject to Macquarie University’s pre-employment screening requirements (i.e. national police check and/or a qualification check). 

Note: Applicants must have valid work rights in Australia. 

Role-specific inquiries: Please contact Letitia Baker, Operations Manager on  letitia.baker@mq.edu.au 

General recruitment inquiries: Please contact Mirna Alaaiddin, Talent Acquisition Officer on mirna.alaaiddin@mq.edu.au  

Applications close: Sunday 4 January 2026 at 11:59 p.m. (AEDT)  

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date.