Facility Coordinator

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

• Oversee daily maintenance and ongoing tasks on behalf of the Facility Manager and Chief Engineer 

• Schedule facility and equipment repair needs on behalf of the Facility Manager and Chief Engineer 

• Receive, assess, and route work request for subtenants based on various terms defined in lease agreements 

• Assist in prioritizing work orders 

• Assist with purchase order requests 

• Conduct regular safety, quality and efficiency inspections. Compiles deficiency reports and reports to Chief Engineer. 

• Maintain the CMMS system to ensure accurate information on assets and maintenance, and manage accurate and timely closure of work orders.   

• Manage all parts and service purchasing and works closely with the Finance group as well as Vendor Management. 

• Responsible for preventative maintenance measures 

• Conduct monthly building inspection and assist in generating a repair / project punch list to be presented to the client 

• Execute special project work, ensure that any subcontractors hired by the Company meet the company’s safety standards 

• Maintain effective ongoing customer relations 

KEY COMPETENCIES 

Communication Proficiency (oral and written) Technical Proficiency Problem Solving/Analysis Customer Focus Financial Management Leadership Relationship Management   Team Orientation Vendor Management Multi-Tasking 

IMPORTANT EDUCATION   

• Four-year degree in Mechanical Engineering preferred or completion of Technical school certification relating to HVAC design and maintenance.  

IMPORTANT EXPERIENCE              

• Minimum of 5 years of directly related experience in the operation, installation and maintenance of building systems with in depth technical understanding and knowledge of all HVAC, electrical, plumbing, fire/life safety, and control systems. 

• In-depth working knowledge of all aspects of building systems and operations, contractual maintenance, construction and related services, and local laws and building codes pertaining to building operations and safety. 

• Good communication and organizational skills, ability to analyze and solve problems, capable of functioning well under stress and during emergencies, strong interpersonal and negotiation skills. 

• Proven ability to organize and manage multiple projects simultaneously. 

• Demonstrated ability to manage and lead employees, experience with HR processes as they relate to direct reports (e.g., performance management, development, coaching, feedback, etc.) 

• PC literacy - knowledge of spreadsheet, database, scheduling programs. Experience with project management, preventative maintenance, inventory control, supplier systems, environmental/sustainability software and programs is a plus. 

ADDITIONAL ELIGIBILITY QUALIFICATIONS 

• In-depth understanding of the client's objectives as well as a broad knowledge of the real estate life cycle 

• Certifications and licenses related to HVAC 

• Strong discipline of financial management including financial tracking, budgeting and forecasting  

• Knowledge of Financial Systems (Yardi a plus) 

• Ability to develop and maintain a client focused, partnering and consultative approach 

• Proficient in anticipating client needs, thinking strategically, solutions focused and be both proactive and reactive as the situation and circumstances dictate   

• Ability to read and understand construction specifications and blueprints 

• Skilled in Building Management Systems maintenance and monitoring 

• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint) 

WORK ENVIRONMENT   

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50% of the time; and extend hands and arms in any direction.